Temporary Office Operations Coordinator

Charterhouse Recruitment; York and North Yorkshire; On-site; GBP 24,000 - 28,000; Full time

Benefits offered by this job

Full-time temporary position

8:00am – 4:00pm, Mon-Fri

Ownership of a varied operational role

Job summary

Charterhouse Recruitment is seeking a Temporary Office Operations Coordinator to support day-to-day administrative and operational functions within a busy educational setting. You will oversee activities, coordinate the admin team, and manage staff absence with professional, proactive leadership.

The role requires senior administrative experience, strong organisation, excellent communication, and the ability to handle multiple priorities in a fast-paced environment.

Qualifications

• Previous experience working within a school environment is essential.
• Experience at senior administrator, office supervisor or similar level.
• Previous experience coordinating a team or overseeing administrative operations.
• Strong organisational skills, with the ability to manage competing priorities in a busy environment.
• Excellent communication and interpersonal skills.
• A proactive approach, with the confidence to use initiative and make decisions when required.
• Experience using school management systems, ideally SIMS, would be advantageous.
• Available to commit to the full duration of the temporary assignment.

Responsibilities

• Oversee the smooth running of day‑to‑day administrative and operational activities.
• Coordinate the work of the administrative team, providing guidance and support where required.
• Manage staff absence arrangements and coordinate appropriate cover.
• Ensure telephone enquiries and general office communications are handled efficiently and professionally.
• Act as a key point of contact for operational queries, resolving issues and escalating matters where appropriate.
• Support the effective organisation of administrative processes and procedures.
• Prioritise workloads and ensure essential tasks are completed within required timescales.
• Maintain a professional, approachable and supportive service for staff, students and visitors.
• Work closely with colleagues to ensure continuity across functions.
• Take responsibility for the day‑to‑day operation of the administrative function during the assignment.

Skills

School environment

Senior administrator

Team coordination

Organisation

Communication

Initiative

SIMS experience

Full duration commitment

Tools

SIMS

Job description

Temporary Office Operations Coordinator

Overview

Are you an experienced senior administrator who enjoys keeping a busy environment organised and running smoothly? We are seeking a confident and proactive individual to support the day-to‑day operational and administrative functions of an established educational setting on a temporary basis.

Benefits

• Competitive salary, dependent on experience and level of responsibility
• Full-time temporary position, expected to last approximately 6–8 weeks
• Monday to Friday, 8:00am – 4:00pm
• Opportunity to take ownership of a varied operational role

Responsibilities

• Oversee the smooth running of day‑to‑day administrative and operational activities.
• Coordinate the work of the administrative team, providing guidance and support where required.
• Manage staff absence arrangements and coordinate appropriate cover.
• Ensure telephone enquiries and general office communications are handled efficiently and professionally.
• Act as a key point of contact for operational queries, resolving issues and escalating matters where appropriate.
• Support the effective organisation of administrative processes and procedures.
• Prioritise workloads and ensure essential tasks are completed within required timescales.
• Maintain a professional, approachable and supportive service for staff, students and visitors.
• Work closely with colleagues to ensure continuity across functions.
• Take responsibility for the day‑to‑day operation of the administrative function during the assignment.

Qualifications

• Previous experience working within a school environment is essential.
• Experience at senior administrator, office supervisor or similar level.
• Previous experience coordinating a team or overseeing administrative operations.
• Strong organisational skills, with the ability to manage competing priorities in a busy environment.
• Excellent communication and interpersonal skills.
• A proactive approach, with the confidence to use initiative and make decisions when required.
• Experience using school management systems, ideally SIMS, would be advantageous.
• Available to commit to the full duration of the temporary assignment.

We receive multiple applications for each role and we do our very best to ensure that you receive a response. We will either email to let you know that your application is unsuccessful, let you know that we are adding you to our database for future roles or we will contact you to discuss the role applied for. If you have not heard from us within a week it is likely you have not been shortlisted.

Charterhouse Recruitment (Yorkshire) Ltd is committed to a policy of equal opportunities in relation to job applications. A copy of our Diversity Policy is available upon request.

Charterhouse Recruitment (Yorkshire) Ltd is acting in the capacity of an Employment Agency for permanent appointments and an Employment Business for temporary assignments.

At Charterhouse Recruitment we are committed to protecting your personal data.

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