Temporary Academic Administrator

Allen Associates; Oxford; On-site; GBP 18,000 - 23,000; Full time

Benefits offered by this job

Parking on site

Weekly PAYE payroll

Job summary

Allen Associates in East Oxford is seeking an organised and proactive Temporary Academic Administrator to support an interesting education project. This full-time assignment starts quickly and runs on a weekly PAYE basis.

You will handle emails and calls, maintain student records, develop and review materials, coordinate transport and events, and provide meeting support, invoices, and general admin tasks to keep the team efficient. Parking on site and a welcoming office environment are provided.

Qualifications

• Extensive experience in administrative roles, within an education setting.
• Proficient in Salesforce.
• Experience supporting system testing, process documentation, or system improvements.
• Strong organiser skills with an excellent attention to detail.
• Confident using Microsoft Office applications and administrative systems.
• Excellent verbal and written communication skills with a focus on integrity and confidentiality.
• Ability to prioritise high-volume tasks in a fast-paced environment.
• Experience supporting event logistics and stakeholder communication is desirable.

Responsibilities

• Processing and managing incoming communication via email, phone, and other channels to ensure timely responses and follow-up.
• Maintaining accurate and secure student records.
• Supporting the development and review of student materials such as handbooks and documents to ensure clarity and accessibility.
• Coordinating logistical arrangements for students, including transport and procurement activities.
• Assisting with planning and logistical arrangements for student events, meetings, and activities to ensure smooth delivery.
• Providing administrative support for meetings, including scheduling, agenda preparation, minute-taking, and tracking follow-up actions.
• Managing contracts, invoices, and payments by liaising with suppliers and internal teams.
• Supporting the team with general administrative tasks to contribute to efficient team operations.

Skills

Organisation

Attention to detail

Communication skills

Time management

Tools

Salesforce

Microsoft Office

Job description

Are you an organised and proactive Administrator with experience in education and student support? This is a fantastic temporary opportunity to support an interesting project.

Starting quickly, this assignment will cover a varied clerical remit.

Please note, this is a full-time, temporary position paid on a weekly PAYE basis and will require a swift start; lengthy notice periods cannot be accommodated.

Temporary Academic Administrator Responsibilities

This position will involve, but will not be limited to:

• Processing and managing incoming communication via email, phone, and other channels to ensure timely responses and follow-up.
• Maintaining accurate and secure student records.
• Supporting the development and review of student materials such as handbooks and documents to ensure clarity and accessibility.
• Coordinating logistical arrangements for students, including transport and procurement activities.
• Assisting with planning and logistical arrangements for student events, meetings, and activities to ensure smooth delivery.
• Providing administrative support for meetings, including scheduling, agenda preparation, minute-taking, and tracking follow-up actions.
• Managing contracts, invoices, and payments by liaising with suppliers and internal teams.
• Supporting the team with general administrative tasks to contribute to efficient team operations.

Temporary Academic Administrator Rewards

• £15 per hour plus holiday pay, paid weekly via a PAYE payroll.
• 40 hours per week, Monday to Friday, 8:30 am to 5:30 pm, with a one-hour unpaid lunch break.

The Company

An interesting and growing company, the team is fast-paced and offers a welcoming office environment.

Temporary Academic Administrator Experience Essentials

• Extensive experience in administrative roles, within an education setting.
• Proficient in Salesforce.
• Experience supporting system testing, process documentation, or system improvements.
• Strong organiser skills with an excellent attention to detail.
• Confident using Microsoft Office applications and administrative systems.
• Excellent verbal and written communication skills with a focus on integrity and confidentiality.
• Ability to prioritise high-volume tasks in a fast-paced environment.
• Experience supporting event logistics and stakeholder communication is desirable.

Location

This is an office based job in East Oxford. There is parking on site.