Temporary Receptionist & PA to Finance Director

Optima Recruitment; Leatherhead; On-site; GBP 12,000 - 18,000; Full time

Job summary

Optima Recruitment Limited is seeking a Receptionist / Administrator on a temporary basis in Leatherhead. The role covers reception, general office administration and PA support to the Finance Director, with responsibilities across diary management, meeting coordination and post handling.

Office-based position Monday–Friday, 9:00am–5:00pm, 23 November through 31 December. You will work closely with senior management and internal teams to ensure smooth day-to-day operations.

Qualifications

• Experience in administrative, receptionist or PA/office support roles.
• Confident, professional communication in person and via email.
• Solid working knowledge of MS Word, Excel, Outlook and Teams.
• Excellent organisational skills with ability to prioritise tasks and manage multiple demands.
• Attention to detail, especially with financial information and records.
• Willingness to learn new systems and follow established procedures.
• Independent, proactive, and reliable in supporting senior management.
• Flexible and adaptable, able to assist with varying duties.
• Friendly and approachable professional demeanor.

Responsibilities

• Reception and office administration: greet visitors, direct to appropriate person and manage inquiries.
• Meetings: book rooms, coordinate schedules and prepare meeting spaces.
• Post and deliveries: handle incoming/outgoing mail and parcels.
• Admin support to Finance Director: diary management and meeting coordination.
• Maintain records and data entry, update spreadsheets.
• Prepare documents using Microsoft Word.
• Fleet and vehicle administration: update vehicle insurance records and database.
• Liaise with internal teams to complete tasks promptly.

Skills

Organisational skills

Communication skills

Independent & proactive

MS Word

Excel

Outlook

Teams

Tools

Microsoft Word

Excel

Outlook

Teams

Job description

Optima Recruitment Limited is seeking a Receptionist / Administrator on a temporary basis in Leatherhead. The role covers reception, general office administration and PA support to the Finance Director, with responsibilities across diary management, meeting coordination and post handling.

Office-based position Monday–Friday, 9:00am–5:00pm, 23 November through 31 December. You will work closely with senior management and internal teams to ensure smooth day-to-day operations.