Temporary Part Time Administrator Immediate Start

Confidential; Shepton Mallet; On-site; GBP 16,000 - 23,000; Part time

Benefits offered by this job

Weekly pay

Discount platform

Temporary candidate of the month

Temporary lunches/treats

Online timesheets

Dedicated consultant

Job summary

Office Angels is recruiting for a Temporary Part Time Administrator in Shepton Mallet. You will provide comprehensive administrative support across reception, purchasing, logistics, travel, health and safety, sales support and customer training. The role is immediate, on-site, and offers weekly pay and access to our benefits platform.

The ideal candidate will be well-organised, detail-oriented and able to work with staff, suppliers and customers to keep daily operations running smoothly.

Qualifications

• Experience supporting reception, purchasing, logistics and admin tasks.
• Excellent organisational skills and attention to detail.
• Ability to work with colleagues, customers and suppliers.

Responsibilities

• Answer calls and take messages.
• Welcome visitors and customers.
• Maintain supplier records and vendor docs.
• Update purchasing information in systems.
• Coordinate domestic and international shipments.
• Prepare delivery notes, invoices and shipping docs.
• Arrange courier collections and deliveries.
• Receive stock and allocate to departments.
• Process courier invoices and shipping queries.
• Arrange travel (flights, accommodation, car hire).
• Maintain travel records and invoices.
• Coordinate training logistics and HR documentation.
• Produce training certificates and approvals.

Skills

Excellent organisational skills

Administrative skills

Good communication

Interpersonal skills

Prioritise workload

MS Office packages

Confidentiality handling

Tools

MS Office

Job description

JOB TITLE: Temporary Part Time Administrator

LOCATION: Shepton Mallet

HOURLY RATE: 14.00 per hour

HOURS: 6 - 12 hours per week (1 - 2 days)

BENEFITS

• Weekly pay
• Access to Boost - our exclusive platform with discounts on hundreds of retailers, a wellbeing hub with recipes, an exercise area, and a mindfulness section with blogs & videos
• Temporary candidate of the month award
• Temporary candidate lunches/treats
• Online timesheets
• A dedicated consultant as an additional layer of support

We're looking for a well-organised and personable administrator join a well-established manufacturing company based in Shepton Mallet. You will be responsible for supporting the efficient day-to-day operation of the office by providing administrative assistance across reception, purchasing, logistics, travel coordination, health and safety, sales support, and customer training activities. The role requires excellent organisational skills, attention to detail, and the ability to work effectively with employees, customers, suppliers, and visitors. This is a temporary on-going role therefore you must be available immediately.

MAIN RESPONSIBILITIES

• Answer calls and taking messages
• Welcoming visitors and customers
• Maintain supplier records and vendor request documentation.
• Update purchasing information within company systems.
• Coordinate domestic and international shipments.
• Prepare delivery notes, commercial invoices, and shipping documentation.
• Arrange courier collections and deliveries.
• Receive stock deliveries and allocate items to the appropriate department or employee.
• Process and resolve courier-related invoices, credit notes, and shipping queries.
• Arrange flights, accommodation, car hire, taxis, and other travel requirements for employees and visitors.
• Process travel requests and maintain accurate travel records.
• Verify travel-related invoices and credit notes.
• Arrange offshore training, certifications, and medical appointments.
• Coordinate employee training requirements and maintain training records.
• Assist with maintaining accurate employee records and HR documentation.
• Arrange accommodation, transportation, catering, invitation letters, and other logistics for training delegates.
• Produce training certificates and coordinate approvals and distribution.

KEY SKILLS

• Excellent organisational and administrative skills.
• Strong attention to detail and accuracy.
• Good communication and interpersonal skills.
• Ability to prioritise workload and meet deadlines.
• Competent in all MS office packages.
• Professional, flexible, and proactive approach to work.
• Ability to maintain confidentiality and handle sensitive information

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.