Temporary Part Time Administrator Immediate Start

Office Angels; Shepton Mallet; On-site; GBP 16,000 - 23,000; Part time

Benefits offered by this job

Weekly pay

Discounts on Boost platform

Temporary candidate of the month award

Temporary candidate lunches/treats

Online timesheets

Dedicated consultant support

Job summary

Office Angels is seeking a well-organised Temporary Part Time Administrator in Shepton Mallet to support reception, purchasing, logistics, travel coordination, health and safety, sales support and customer training activities. You must be available immediately for this on-going temporary role.

The position involves handling calls, welcoming visitors, coordinating shipments, travel arrangements, and maintaining accurate records across multiple departments.

Qualifications

• Well-organised administrator with good prioritisation skills.
• Excellent general IT skills including MS Office.
• Strong communication and interpersonal abilities.

Responsibilities

• Answer calls and take messages.
• Welcome visitors and customers.
• Maintain supplier records and purchasing data.
• Update purchasing information in company systems.
• Coordinate domestic and international shipments.
• Prepare delivery notes, invoices, and shipping docs.
• Arrange courier collections and deliveries.
• Receive stock and allocate to departments.
• Process travel and training arrangements and invoices.
• Maintain training records and HR documentation.

Skills

Organisational skills

Attention to detail

Communication

MS Office

Time management

Job description

JOB TITLE: Temporary Part Time Administrator

LOCATION: Shepton Mallet

HOURLY RATE: 14.00 per hour

HOURS: 6 - 12 hours per week (1 - 2 days)

BENEFITS: We would love for you to join us, some of the great perks of temping through Office Angels include:

• Weekly pay
• Access to Boost - our exclusive platform with discounts on hundreds of retailers, a wellbeing hub with recipes, an exercise area, and a mindfulness section with blogs & videos
• Temporary candidate of the month award
• Temporary candidate lunches/treats
• Online timesheets
• A dedicated consultant as an additional layer of support

We're looking for a well-organised and personable administrator join a well-established manufacturing company based in Shepton Mallet. You will be responsible for supporting the efficient day-to-day operation of the office by providing administrative assistance across reception, purchasing, logistics, travel coordination, health and safety, sales support, and customer training activities. The role requires excellent organisational skills, attention to detail, and the ability to work effectively with employees, customers, suppliers, and visitors. This is a temporary on-going role therefore you must be available immediately.

MAIN RESPONSIBILITIES:

• Answer calls and taking messages
• Welcoming visitors and customers
• Maintain supplier records and vendor request documentation.
• Update purchasing information within company systems.
• Coordinate domestic and international shipments.
• Prepare delivery notes, commercial invoices, and shipping documentation.
• Arrange courier collections and deliveries.
• Receive stock deliveries and allocate items to the appropriate department or employee.
• Process and resolve courier-related invoices, credit notes, and shipping queries.
• Arrange flights, accommodation, car hire, taxis, and other travel requirements for employees and visitors.
• Process travel requests and maintain accurate travel records.
• Verify travel-related invoices and credit notes.
• Arrange offshore training, certifications, and medical appointments.
• Coordinate employee training requirements and maintain training records.
• Assist with maintaining accurate employee records and HR documentation.
• Arrange accommodation, transportation, catering, invitation letters, and other logistics for training delegates.
• Produce training certificates and coordinate approvals and distribution.

KEY SKILLS:

• Excellent organisational and administrative skills.
• Strong attention to detail and accuracy.
• Good communication and interpersonal skills.
• Ability to prioritise workload and meet deadlines.
• Competent in all MS office packages.
• Professional, flexible, and proactive approach to work.
• Ability to maintain confidentiality and handle sensitive information

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.