Temporary Executive Office Coordinator — Healthcare (Reading)

Page Personnel; Reading; On-site; GBP 19,000 - 22,000; Part time

Job summary

Page Personnel in Reading is seeking an Executive Office Assistant to provide administrative support to the Executive Office and wider Support Team. You will work mainly from the office to deliver a responsive, professional service to Chief Officers, colleagues and visitors.

The role covers routine admin duties, mail and emails, meeting papers, records management, and event coordination. It offers a temporary contract in the healthcare sector with a clear focus on confidentiality and efficient

Qualifications

• Experience in providing administrative support in a professional setting.
• Strong organisational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Proficiency in using office software such as Microsoft Office Suite.
• Ability to handle sensitive information with discretion and professionalism.
• A proactive approach to problem-solving and multitasking.

Responsibilities

• Provide administrative support to the Executive Office and wider Executive Support Team.
• Work predominantly from the office base to support the day-to-day operation of the Executive Office, providing a visible and responsive administrative service to Chief Officers, colleagues and visitors.
• Undertake routine administrative duties including photocopying, scanning, filing and processing correspondence.
• Sort and prioritise incoming mail and emails, distributing items as appropriate and escalating urgent matters where necessary.
• Ensure urgent and confidential communications are handled sensitively and distributed to the appropriate individuals in a timely manner.
• Prepare, collate and distribute meeting papers, briefing packs and other documentation as required.
• Maintain accurate records, databases, contact lists and filing systems to support the effective operation of the Executive Office.
• Assist with the organisation of meetings, events, workshops and visits, ensuring all necessary arrangements are in place.
• Support the maintenance of action logs, monitoring systems and records relating to Executive Office activities.
• Assist in the collection and collation of information required for reports, projects and corporate returns.
• Act as a point of contact for routine enquiries, responding appropriately and referring more complex matters to the relevant member of the team.
• Work collaboratively with colleagues across the organisation to support the efficient running of the Executive Office.
• Develop and maintain effective electronic and paper filing systems, ensuring information is stored securely and can be easily retrieved.
• Ensure records and information are maintained in accordance with organisational policies and procedures, including annual leave records.
• Order and maintain stocks of stationery and office supplies for the Executive Office.
• Manage Purchase Orders and invoices for the Chief Executive Officed) Team Working and General Duties
• Work closely with other administrators and Personal Assistants across the organisation to provide an effective and responsive support service.
• Provide cross-cover for Personal Assistants and administrative colleagues during periods of annual leave, sickness absence and other planned absences
• Welcome visitors and provide administrative support for meetings and events as required.
• Maintain confidentiality and handle sensitive information in an appropriate and professional manner at all times.
• Contribute to the continuous improvement of administrative processes and ways of working within the Executive Office.
• Undertake any other reasonable duties commensurate with the grade of the post as requested by the Senior Business Manager.

Skills

Administrative support

Organisational skills

Communication skills

MS Office

Discretion

Multitasking

Tools

Microsoft Office Suite

Job description

Page Personnel in Reading is seeking an Executive Office Assistant to provide administrative support to the Executive Office and wider Support Team. You will work mainly from the office to deliver a responsive, professional service to Chief Officers, colleagues and visitors.

The role covers routine admin duties, mail and emails, meeting papers, records management, and event coordination. It offers a temporary contract in the healthcare sector with a clear focus on confidentiality and efficient