Temporary Executive Office Assistant for CEO - Pub Sec

Confidential; Reading; On-site; GBP 19,000 - 22,000; Part time

Job summary

Michael Page is seeking an Executive Office Assistant to support the Chief Executive Office in Reading. You will help keep the office running smoothly by handling key administrative tasks and ensuring everything is well-organised.

The role focuses on admin support, coordination of meetings, and records management, with a temporary contract and hourly pay of £14.00–£16.00, depending on experience.

Qualifications

• Experience providing administrative support in a professional setting.
• Strong organisational skills and attention to detail.
• Excellent written and verbal communication.
• Proficient in Microsoft Office Suite.
• Ability to handle sensitive information with discretion.

Responsibilities

• Provide administrative support to the Executive Office and wider team.
• Support day-to-day operations from the office base and respond to routine inquiries.
• Manage mail, emails and correspondence; prepare papers and briefing packs.
• Maintain accurate records, filing systems and contact lists.
• Coordinate meetings, events and visits; monitor action logs and reports.
• Cross-cover PAs and welcome visitors; support meetings and events.

Skills

Admin experience

Organisational skills

Communication skills

Discretion with sensitive info

Multitasking

Problem solving

Tools

Microsoft Office Suite

Job description

This role is for an Executive Office Assistant supporting the Chief Executive Office in the healthcare sector, based in Reading. You’ll help keep the office running smoothly by handling key administrative tasks and ensuring everything is well-organised.

Client Details

This organisation operates in the healthcare sector and is based in Reading.

Description

a) Administrative Support

Provide administrative support to the Executive Office and wider Executive Support Team.

Work predominantly from the office base to support the day-to-day operation of the Executive Office, providing a visible and responsive administrative service to Chief Officers, colleagues and visitors.

Undertake routine administrative duties including photocopying, scanning, filing and processing correspondence.

Sort and prioritise incoming mail and emails, distributing items as appropriate and escalating urgent matters where necessary.

Ensure urgent and confidential communications are handled sensitively and distributed to the appropriate individuals in a timely manner.

Prepare, collate and distribute meeting papers, briefing packs and other documentation as required.

Maintain accurate records, databases, contact lists and filing systems to support the effective operation of the Executive Office.

b) Co-ordination and Planning

Assist with the organisation of meetings, events, workshops and visits, ensuring all necessary arrangements are in place.

Support the maintenance of action logs, monitoring systems and records relating to Executive Office activities.

Assist in the collection and collation of information required for reports, projects and corporate returns.

Act as a point of contact for routine enquiries, responding appropriately and referring more complex matters to the relevant member of the team.

Work collaboratively with colleagues across the organisation to support the efficient running of the Executive Office.

c) Information and Records Management

Support the production of routine reports, spreadsheets and other documentation as required.

Develop and maintain effective electronic and paper filing systems, ensuring information is stored securely and can be easily retrieved.

Ensure records and information are maintained in accordance with organisational policies and procedures, including annual leave records.

Order and maintain stocks of stationery and office supplies for the Executive Office.

Manage Purchase Orders and invoices for the Chief Executive Office

d) Team Working and General Duties

Work closely with other administrators and Personal Assistants across the organisation to provide an effective and responsive support service.

Provide cross-cover for Personal Assistants and administrative colleagues during periods of annual leave, sickness absence and other planned absences

Welcome visitors and provide administrative support for meetings and events as required.

Maintain confidentiality and handle sensitive information in an appropriate and professional manner at all times.

Contribute to the continuous improvement of administrative processes and ways of working within the Executive Office.

Undertake any other reasonable duties commensurate with the grade of the post as requested by the Senior Business Manager.

Profile

• - Experience in providing administrative support in a professional setting.
• - Strong organisational skills and attention to detail.
• - Excellent communication skills, both written and verbal.
• - Proficiency in using office software such as Microsoft Office Suite.
• - Ability to handle sensitive information with discretion and professionalism.
• - A proactive approach to problem-solving and multitasking.

Job Offer

• - Hourly pay ranging from 14.00 to 16.00, dependent on the level of experience.
• - Temporary contract offering flexibility.
• - Opportunity to work within the healthcare sector in Reading.

People are at the heart of Michael Page

We are committed to creating an inclusive environment. As an inclusive recruiter we welcome applications from people of all backgrounds, identities and experiences. If you require any adjustments or accommodations during the recruitment process, we'll work with you to ensure you can perform at your best.