Temporary Executive Assistant

Office Angels Limited; City Of London; Hybrid; GBP 25,000 - 34,000; Part time

Job summary

Office Angels Limited in London is seeking an experienced Executive Assistant to provide critical support during a sabbatical cover. Working closely with the CEO and Commercial Director, you will navigate the fast-paced advertising/media environment while maintaining discretion and professionalism.

The role is hybrid: two days from home and three in the office (Tuesday to Thursday), with standard hours 9:30 to 17:30.

Qualifications

• Previous experience as an Executive Assistant or support role in fast-paced environments.
• Proficient in Microsoft Outlook, Teams and Co-Pilot.
• Adaptable, with strong organizational and multitasking abilities.
• Excellent interpersonal and communication skills.

Responsibilities

• Diary management for the CEO and Commercial Director.
• Act as liaison between executives and stakeholders with discretion.
• Coordinate meetings, events and panels with other PAs/EAs.
• Anticipate needs and address urgent requests, including after-hours.
• Ensure confidentiality and professional handling of sensitive information.

Skills

EA experience

Fast-paced environments

Multitasking

Communication

Tools

Outlook

Teams

Co-Pilot

Job description

Executive Assistant (Temporary Cover)

Location: Approximately a 5 minute walk from Temple station

Contract Type: Temporary (Sabbatical Cover)

Start Date: 4th January (Handover in December)

Our client, a dynamic organisation in the Media, Entertainment sector, is seeking an experienced Executive Assistant to provide crucial support during a sabbatical period. This is an exciting opportunity to work closely with a busy CEO and a Commercial Director while navigating the fast-paced world of advertising and media.

Key Responsibilities

• Diary Management: Efficiently manage schedules for the CEO and Commercial Director, handling existing appointments and any necessary changes.
• Communication: Act as a liaison between executives and internal/external stakeholders, ensuring that all communications are handled discreetly and professionally.
• Event Coordination: Support the organisation of meetings, events, and panels, often collaborating with other PAs/EAs from member organisations.
• Proactive Problem Solving: Anticipate the needs of the executives, remaining one step ahead and prepared to address any urgent requests, including after-hours communications.
• Confidentiality: Handle sensitive information with the utmost discretion and professionalism.

Ideal Candidate

• Experience: Previous experience as an Executive Assistant or support role, preferably in fast-paced environments such as technology or advertising agencies.
• Skills: Proficient in Microsoft systems (Outlook, Teams, Co-Pilot) with strong organisational and multitasking abilities.
• Adaptability: Comfortable managing high-pressure situations and prioritising tasks effectively.
• Communication: Excellent interpersonal skills to liaise with various stakeholders and team members.
• Flexibility: Willingness to engage with executives outside standard hours as needed.

Working Arrangements

The role is structured as a hybrid model, with 2 days working from home and 3 days in the office (Tuesday to Thursday). Standard working hours are from 9:30 AM to 5:30 PM.

Application Process

The selection will involve a two-stage interview process, beginning with a meeting with the current EA, followed by discussions with the executives.

We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels UK is an Equal Opportunities Employer.