Temporary Events Coordinator

Allen Associates (Oxford) Ltd; Oxford; On-site; GBP 22,000 - 26,000; Full time

Benefits offered by this job

Holiday pay

Weekly PAYE

Job summary

Allen Associates (Oxford) Ltd is seeking a proactive Events Coordinator to support an energetic events team in Oxford. You will manage logistics for in-person and virtual events, ensuring smooth delivery from inception to follow-up and providing onsite support when needed.

The role requires strong organisational, negotiation and communication skills, with experience using PowerPoint, Word, Excel, Outlook and Zoom. This temporary position starts immediately and pays weekly via PAYE.

Qualifications

• Proven organisational skills and experience coordinating events or logistics.
• Strong negotiation and communication skills.
• Familiarity with PowerPoint, Word, Excel, Outlook and virtual event platforms like Zoom.
• Ability to effectively manage multiple tasks and tight deadlines.

Responsibilities

• Organising and coordinating in-person and virtual client events including workshops and webinars from inception to follow-up.
• Managing podcast logistics, such as scheduling, contributor communication and recording sessions, in close collaboration with the Podcast Coordinator.
• Supporting larger events with speaker management, sponsorship administration and liaising with suppliers.
• Providing onsite support at UK events to ensure professional and seamless delivery.
• Maintaining detailed documentation, attendance and post-event reports.
• Collaborating with internal teams, external partners and finance to meet deadlines and deliver high standards.
• Contributing ideas to improve event processes and enhance Aurora's events strategy.

Skills

Organisational skills

Negotiation

Communication skills

PowerPoint

Excel

Outlook

Zoom

Multitasking

Teamwork

Tools

PowerPoint

Word

Excel

Outlook

Zoom

Job description

Are you an enthusiastic and highly organised individual with a passion for delivering exceptional events? This is a fantastic opportunity for a proactive coordinator to support a dynamic events team, managing logistics for a variety of in-person and virtual events. If you are detail-oriented, confident in managing multiple priorities and enjoy collaborating with stakeholders, this role is perfect for you.

Please note, this is a temporary position paid on a weekly PAYE basis and will require an immediate start, notice periods cannot be accommodated.

Temporary Events Coordinator Responsibilities

This position will involve, but will not be limited to:

• Organising and coordinating in-person and virtual client events including workshops and webinars from inception to follow-up.
• Managing podcast logistics, such as scheduling, contributor communication and recording sessions, in close collaboration with the Podcast Coordinator.
• Supporting larger events with speaker management, sponsorship administration and liaising with suppliers.
• Providing onsite support at UK events to ensure professional and seamless delivery.
• Maintaining detailed documentation, attendance and post-event reports.
• Collaborating with internal teams, external partners and finance to meet deadlines and deliver high standards.
• Contributing ideas to improve event processes and enhance Aurora's events strategy.

Temporary Events Rewards

• Between £16 and £19 per hour plus holiday pay, paid weekly via PAYE.
• 40 hours per week, working from Monday to Friday.
• Supportive environment that encourages initiative and professional growth.

The Company

Our client foster a collaborative and supportive culture, bringing together close-knit teams dedicated to continuous improvement and excellence. Their environment encourages personal responsibility, shared success and ongoing development, making it an ideal place for someone looking to develop their event coordination skills.

Temporary Events Coordinator Experience Essentials

• Proven organisational skills and experience coordinating events or logistics.
• Strong negotiation and communication skills.
• Familiarity with PowerPoint, Word, Excel, Outlook and virtual event platforms like Zoom.
• Ability to effectively manage multiple tasks and tight deadlines.
• Proactive approach and ability to work independently or as part of a team.
• Willingness to learn and develop the role responsibilities.

Location

Based in Central Oxford, with no parking available. Public transport or cycling is recommended.