Temporary Administrator - Immediate Start

Contract Personnel Limited; Norwich; On-site; GBP 17,908 - 20,664; Full time

Job summary

Contract Personnel Limited in Norfolk is seeking a temporary Administrator to support maintenance operations. You will coordinate reactive and planned works, liaise with engineers and external contractors, and help ensure service delivery is efficient and on schedule.

This busy role requires meticulous administration, ability to raise purchase orders and process invoices, track work orders, and assist the Facilities Manager with prioritising tasks across key client portfolios.

Qualifications

• Experience coordinating maintenance or facilities operations.
• Proven ability to raise purchase orders and process invoices.
• Experience handling reactive and planned maintenance tasks.
• Strong communication with engineers and contractors.
• Ability to track work orders and ensure deadlines.

Responsibilities

• Coordinate and allocate maintenance work requests to internal teams or external contractors.
• Raise purchase orders and process invoices for completed works.
• Manage the full lifecycle of reactive and planned maintenance (PPM) tasks.
• Monitor project progress and provide timely updates to clients.
• Support the Facilities Manager in prioritising tasks across the client portfolio.
• Handle work requests for key clients within the portfolio, ensuring prompt allocation and resolution.
• Track and update work orders to ensure deadlines are met.
• Approve completed works and ensure accurate invoicing.
• Assist the Finance team with monthly reports and processing.

Skills

Coordination

Communication

Administration

Invoicing

Procurement

Job description

About the Role

Contract Personnel is supporting one of Norfolk's largest employers through their busy season by appointing a temporary Administrator.

The successful candidate will play a key role in ensuring maintenance operations run smoothly, acting as the central point of contact for coordinating reactive and planned works and liaising with engineers and external contractors to deliver an efficient service.

Responsibilities

• Coordinating and allocating work requests to internal teams or external contractors.
• Raising purchase orders and processing invoices for completed works.
• Managing the full lifecycle of reactive and planned maintenance (PPM) tasks.
• Monitoring project progress and providing timely updates to clients.
• Supporting the Facilities Manager in prioritising tasks across the client portfolio.
• Handling work requests for key clients within the portfolio, ensuring prompt allocation and resolution.
• Tracking and updating work orders to ensure deadlines are met.
• Approving completed works and ensuring accurate invoicing.
• Assisting the Finance team with monthly reports and processing.

Position Details

Due to business needs, we are looking for someone to start ASAP.

Hours: Monday to Friday, 09:00am - 17:00pm.

Rate: £13.50 per hour.