Administrator

Gap Personnel; Norwich; On-site; GBP 15,153 - 20,664; Part time

Job summary

Gap Personnel is seeking a proactive Administrator to join our client’s team in Norwich on a temporary basis. You will provide high-quality administrative support, manage a varied workload, input operational work requests onto spreadsheets, raise supplier and contractor purchase orders, monitor shared Outlook inboxes, and review invoices against purchase requests to keep operations smooth.

The role requires excellent IT skills (Word, Excel and Outlook), strong verbal and written communication, a

Qualifications

• Excellent Word, Excel and Outlook skills.
• Strong verbal and written communication.
• Good literacy and numeracy.
• Good organisational and time management abilities.
• Ability to prioritise workloads and meet deadlines.
• High level of accuracy and attention to detail.
• Experience in an administrative environment.
• Experience maintaining databases and accurate records.
• Ability to build positive working relationships with colleagues and external stakeholders.

Responsibilities

• Input operational work requests onto spreadsheets and maintain accurate records.
• Raise supplier and contractor purchase orders.
• Monitor and manage shared Outlook inboxes, responding promptly to queries.
• Provide general administrative support across the team.
• Review invoices and payment applications against purchase requests.
• Update Excel spreadsheets with financial information.
• Liaise with suppliers, contractors, and finance teams to resolve invoice and payment queries.
• Ensure sensitive information is handled securely and in line with GDPR requirements.

Skills

Word

Excel

Outlook

Communication

Literacy & Numeracy

Organisation

Time management

Accuracy

Administrative experience

Stakeholder relationships

Education

GCSEs or equivalent

Tools

Databases

Job description

Administrator

Location: Norwich
Hours: 37 Hours per Week

Pay: £12.73 per Hour
Contract: Temporary

We are seeking a proactive and organised Administrator to join our client’s team in Norwich on a temporary basis. This is an excellent opportunity for someone with strong administrative experience, excellent IT skills, and the ability to manage a varied workload in a fast-paced environment.

About the Role

As an Administrator, you will provide high-quality administrative support, ensuring operational processes run efficiently. You'll work closely with colleagues, suppliers, contractors, and finance teams while maintaining accurate records and delivering excellent customer service.

Duties:

• Input operational work requests onto spreadsheets and maintain accurate records.
• Raise supplier and contractor purchase orders.
• Monitor and manage shared Outlook inboxes, responding promptly to queries.
• Provide general administrative support across the team.
• Review invoices and payment applications against purchase requests.
• Update Excel spreadsheets with financial information.
• Liaise with suppliers, contractors, and finance teams to resolve invoice and payment queries.
• Ensure sensitive information is handled securely and in line with GDPR requirements.

Skills/Experience:

• Excellent Microsoft Word, Excel and Outlook skills.
• Strong verbal and written communication skills.
• Good standard of literacy and numeracy as essential).
• Good organisational and time management abilities.
• The ability to prioritise workloads and meet deadlines.
• A high level of accuracy and attention to detail.
• Experience working in an administrative environment.
• Experience maintaining databases and accurate records.
• The ability to build positive working relationships with colleagues and external stakeholders.

Desirable:

• Experience managing invoices and purchase orders.
• Minute-taking experience.
• Knowledge of GDPR and handling confidential information.
• Relevant administrative qualifications (such as GCSEs or equivalent).