Temporary Administrator (Beeches)

Hollybank Trust; Lower Hopton; On-site; GBP 16,000 - 18,000; Part time

Job summary

Hollybank Trust is seeking a part-time Home Administrator to support the smooth day-to-day running of the Beeches residential home in Mirfield. Working closely with the Registered Manager, you will handle general admin, reception duties, and diary/training coordination to help ensure efficient operations.

The ideal candidate has admin experience, strong organizational and communication skills, and a working knowledge of Microsoft Office. DBS checks and safeguarding are part of the role.

Qualifications

• Previous administrative experience.
• Excellent organisational and communication skills.
• Strong Microsoft Office knowledge.
• Experience within a care, health, charity, or regulated environment would be advantageous.

Responsibilities

• Provide general administrative support including correspondence, reports, databases, and document management.
• Deliver a professional reception service, handling telephone enquiries and welcoming visitors.
• Organise meetings, prepare agendas, take accurate minutes, and follow up on agreed actions.
• Manage diaries, appointments, and training schedules for staff and residents.
• Maintain accurate records, electronic systems, personnel files, and compliance trackers.
• Support financial administration including petty cash, invoice processing, mileage claims, and reconciliations.
• Assist with recruitment administration, onboarding, induction tracking, and interview documentation.
• Monitor staff training, supervision records, and compliance requirements.
• Process incoming and outgoing mail and ensure documents are correctly filed and stored.
• Work closely with the management team to support quality standards, safeguarding, confidentiality, and regulatory compliance.

Skills

Organisational skills

Communication skills

Microsoft Office

Tools

Microsoft Office Suite

Job description

Administrator (Beeches)

Location: Mirfield (WF14)

Hours: Part-time, 25hrs per week.

Shift times: To be discussed at interview

Hourly Rate: £12.81/hr

Job Description: Home admin

Contract Type: Fixed term contract until 31st March 2027

"We work in their home, they don't live where we work." - At Beeches, this isn't just a motto. It's the foundation of everything we do.

Beeches is a welcoming thirteen-bed home supporting adults with physical and learning disabilities in a beautiful countryside setting in Mirfield. Our purpose is simple: to help the people we support live fulfilling lives with independence, dignity, choice and meaningful communication at the heart of every day. Beeches is more than a workplace. It's a home. And we're looking for people who understand the difference.

We're looking for an organised and proactive Home Administrator to support the smooth day-to-day running of a residential care home. Working closely with the Registered Manager, you will provide comprehensive administrative and business support, helping to ensure the home operates efficiently and remains compliant with regulatory requirements.

Key Duties

• Provide general administrative support including correspondence, reports, databases, and document management.
• Deliver a professional reception service, handling telephone enquiries and welcoming visitors.
• Organise meetings, prepare agendas, take accurate minutes, and follow up on agreed actions.
• Manage diaries, appointments, and training schedules for staff and residents.
• Maintain accurate records, electronic systems, personnel files, and compliance trackers.
• Support financial administration including petty cash, invoice processing, mileage claims, and reconciliations.
• Assist with recruitment administration, onboarding, induction tracking, and interview documentation.
• Monitor staff training, supervision records, and compliance requirements.
• Process incoming and outgoing mail and ensure documents are correctly filed and stored.
• Work closely with the management team to support quality standards, safeguarding, confidentiality, and regulatory compliance.

Ideal Candidate

You will have previous administrative experience, excellent organisational and communication skills, strong Microsoft Office knowledge, and the ability to manage multiple priorities while maintaining accuracy and confidentiality. Experience within a care, health, charity, or regulated environment would be advantageous.

What You'll Gain

• The opportunity to work within a highly respected specialist service.
• Ongoing training and development.
• A supportive management team.
• The chance to be part of a service where people truly come first.
• The satisfaction of knowing your work has a lasting impact on people's lives.

Any questions?

You can contact Malcolm (Registered Manger) and Lauren (Deputy Manager) directly on 01924 978250, or by email to [e-mail]

Unfortunately, we are not able to offer sponsorship to work in the UK.

Hollybank Trust is committed to Safeguarding vulnerable people, and our Safer Recruitment process requires all employees to have an Enhanced DBS check and reference checks in line with our Recruitment & Selection policy.

We will pay for your initial DBS check, unless you have a portable DBS, however, if the candidate leaves voluntarily within the first 12 months, £58.90 will be deducted from your final salary payment.