Part-Time Care Home Administrator

Hollybank Trust; Lower Hopton; On-site; GBP 16,000 - 18,000; Part time

Job summary

Hollybank Trust is seeking a part-time Home Administrator to support the smooth day-to-day running of the Beeches residential home in Mirfield. Working closely with the Registered Manager, you will handle general admin, reception duties, and diary/training coordination to help ensure efficient operations.

The ideal candidate has admin experience, strong organizational and communication skills, and a working knowledge of Microsoft Office. DBS checks and safeguarding are part of the role.

Qualifications

• Previous administrative experience.
• Excellent organisational and communication skills.
• Strong Microsoft Office knowledge.
• Experience within a care, health, charity, or regulated environment would be advantageous.

Responsibilities

• Provide general administrative support including correspondence, reports, databases, and document management.
• Deliver a professional reception service, handling telephone enquiries and welcoming visitors.
• Organise meetings, prepare agendas, take accurate minutes, and follow up on agreed actions.
• Manage diaries, appointments, and training schedules for staff and residents.
• Maintain accurate records, electronic systems, personnel files, and compliance trackers.
• Support financial administration including petty cash, invoice processing, mileage claims, and reconciliations.
• Assist with recruitment administration, onboarding, induction tracking, and interview documentation.
• Monitor staff training, supervision records, and compliance requirements.
• Process incoming and outgoing mail and ensure documents are correctly filed and stored.
• Work closely with the management team to support quality standards, safeguarding, confidentiality, and regulatory compliance.

Skills

Organisational skills

Communication skills

Microsoft Office

Tools

Microsoft Office Suite

Job description

Hollybank Trust is seeking a part-time Home Administrator to support the smooth day-to-day running of the Beeches residential home in Mirfield. Working closely with the Registered Manager, you will handle general admin, reception duties, and diary/training coordination to help ensure efficient operations.

The ideal candidate has admin experience, strong organizational and communication skills, and a working knowledge of Microsoft Office. DBS checks and safeguarding are part of the role.