Temporary Administrator

Confidential; West Midlands; On-site; GBP 17,000 - 24,000; Full time

Benefits offered by this job

Immediate start

Temporary assignment (≈5.5 weeks)

Possible extension

Experience on infrastructure project

Job summary

Confidential is recruiting an Administrator in Birmingham (B24) for a temporary 5.5‑week role to support a busy Stakeholder Engagement team on a major infrastructure project.

You will coordinate meetings, manage diaries, file records, produce reports, and assist with GDPR-compliant document control while using SharePoint and other project systems.

This position suits an organised, proactive administrator who can juggle multiple tasks and work well with colleagues in a fast-paced environment.

Qualifications

• Previous administration experience in a busy office
• Strong organisational skills and attention to detail
• Ability to manage multiple tasks and deadlines
• Proactive and positive approach to work
• Good communication and teamwork skills
• Strong Microsoft Office 365 skills
• Experience using databases, CRM systems or other business systems

Responsibilities

• Providing administrative support to the Stakeholder Engagement team
• Coordinating meetings, managing diaries and taking minutes/action notes
• Maintaining accurate records, databases and filing systems
• Supporting reporting activities and data management
• Raising purchase requisitions and tracking approvals
• Preparing documents, presentations and team communications
• Updating SharePoint and other project management systems
• Supporting community engagement activities and events
• Ensuring documentation is compliant with company procedures and GDPR requirements
• Assisting with document control and information management processes

Skills

Administration experience

Organisational skills

Time management

Proactive attitude

Communication and teamwork

Microsoft Office 365 skills

Databases/CRM systems

Tools

Microsoft Office 365

SharePoint

CRM systems

Databases

Job description

Administrator

Location: Birmingham (B24 - Fort Dunlop)
Contract: Temporary, 5.5 weeks (with potential extension)
Hours: Full-time
Salary: 15/hr - Paid weekly, every Friday

About the Role

We are currently recruiting for a Stakeholder Engagement Administrator to support a busy team working on a major infrastructure project.

This is a varied administrative role where you'll provide essential support to stakeholder engagement, community relations and project teams. You'll be responsible for coordinating meetings, maintaining records, supporting reporting activities and ensuring information is accurately recorded across multiple systems.

This is an excellent opportunity for an organised administrator who enjoys working in a fast-paced environment and can manage multiple priorities effectively.

Key Responsibilities

• Providing administrative support to the Stakeholder Engagement team
• Coordinating meetings, managing diaries and taking minutes/action notes
• Maintaining accurate records, databases and filing systems
• Supporting reporting activities and data management
• Raising purchase requisitions and tracking approvals
• Preparing documents, presentations and team communications
• Updating SharePoint and other project management systems
• Supporting community engagement activities and events
• Ensuring documentation is compliant with company procedures and GDPR requirements
• Assisting with document control and information management processes

What We're Looking For

Essential

• Previous administration experience within a busy office environment
• Strong organisational skills and excellent attention to detail
• Ability to manage multiple tasks and deadlines
• Proactive and positive approach to work
• Good communication and teamwork skills
• Strong Microsoft Office 365 skills
• Experience using databases, CRM systems or other business systems

Desirable

• Experience within construction, infrastructure or engineering projects
• Community engagement or stakeholder liaison experience
• Document control experience
• Knowledge of procurement or purchasing systems

What's on Offer

• Immediate start available
• Temporary assignment for approximately 5.5 weeks
• Potential for extension
• Opportunity to gain experience on a major infrastructure project
• Supportive team environment

If you are an experienced Administrator looking for your next temporary opportunity in Birmingham (B24), we'd love to hear from you.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.