Temp Student Services & Engagement Admin

Allen Associates; Oxford; On-site; GBP 27,000 - 36,000; Full time

Benefits offered by this job

Weekly PAYE payroll

Parking on site

Office hours 40h/week

Job summary

Allen Associates in Oxford is seeking an organised Administrator to support student engagement, services and academic administration. The role is full-time and temporary, starting quickly to help deliver a positive student experience.

Responsibilities include handling student enquiries, maintaining confidential records, coordinating events and meetings, and supporting procurement and invoices. Office-based in East Oxford with on-site parking; 40 hours/week, Monday to Friday, 8:30–17:30, with a

Qualifications

• Proven administrative experience within an education setting.
• Experience supporting system testing, process documentation or system improvements.
• Strong organisational and coordination skills, with excellent attention to detail and ability to manage competing priorities.
• Excellent verbal and written communication skills, with the ability to engage professionally with students, colleagues and external stakeholders.
• A proactive, approachable and service-focused attitude, with a genuine interest in supporting student engagement and ensuring a positive student experience.

Responsibilities

• Managing student enquiries and incoming communications via email, phone and other channels, ensuring timely responses and effective follow-up.
• Maintaining accurate, up-to-date and confidential student records, ensuring information is handled securely.
• Supporting the preparation, development and review of student-facing materials, including handbooks, guidance documents and other resources, ensuring information is clear and accessible.
• Coordinating student arrangements, including transport, bookings and procurement, to support the effective delivery of student activities.
• Assisting with the planning and coordination of student engagement events, meetings and activities, ensuring all logistical arrangements run smoothly.
• Providing administrative support for meetings, including scheduling, preparing agendas, taking minutes and tracking follow-up actions.
• Supporting financial and administrative processes, including managing contracts, invoices and payments, liaising with suppliers and internal teams as required.
• Working collaboratively with colleagues and key stakeholders to support student engagement initiatives, improve administrative processes and ensure the smooth day-to-day running of the team.

Skills

Organisational skills

Coordination

Communication skills

Documentation

Customer service

Tools

Salesforce

Job description

Allen Associates in Oxford is seeking an organised Administrator to support student engagement, services and academic administration. The role is full-time and temporary, starting quickly to help deliver a positive student experience.

Responsibilities include handling student enquiries, maintaining confidential records, coordinating events and meetings, and supporting procurement and invoices. Office-based in East Oxford with on-site parking; 40 hours/week, Monday to Friday, 8:30–17:30, with a