Facilities And Office Assistant

Allen Associates (Oxford) Ltd; Oxford; Sur place; GBP 17 000 - 24 000; Plein temps

Avantages offerts par ce poste

On-site parking

Résumé du poste

Allen Associates (Oxford) Ltd is seeking an organised and proactive Facilities and Office Assistant to support a busy professional team. This temporary, weekly PAYE role starts immediately and runs for at least six months with possible extension.

You will manage office operations, coordinate facilities and health & safety, and provide HR administration support such as interview scheduling and right to work checks. On-site parking is available.

Qualifications

• Experience in office management, reception or administration.
• Excellent organisational and time-management skills.
• Proficient in Microsoft Office and Microsoft 365.
• Strong written and verbal communication abilities.

Responsabilités

• Manage day-to-day office operations and support colleagues.
• Coordinate facilities, health and safety, and operational needs.
• Act as main contact for urgent issues and resolve problems quickly.
• Provide administrative support and maintain accurate records.

Connaissances

Office management

Reception duties

Administration

Prioritisation

Communication skills

Outils

Microsoft Office 365

Description du poste

Are you an organised and proactive administrator ready to take ownership of essential office operations and support a busy professional team?

Please note, this is a temporary position paid on a weekly PAYE basis and will require an immediate start, notice periods cannot be accommodated.

Temporary Facilities and Office Assistant Responsibilities

This position will involve, but will not be limited to:

• Managing day-to-day office operations, ensuring colleagues have the practical support they need.
• Coordinating facilities, health and safety, and operational requirements with relevant teams.
• Acting as a reliable point of contact for urgent issues and resolving problems promptly.
• Providing administrative support across the organisation, maintaining accurate records and clear communication.
• Supporting HR administration, including interview scheduling, reference checks, and right to work checks.
• Coordinating merchandise and wellbeing initiatives to support an effective workplace.

Temporary Facilities and Office Assistant Rewards

• £15.07 per hour plus holiday pay, paid weekly via PAYE.
• Monday to Friday working hours of 37.5 hours per week.
• Ongoing temporary assignment for at least six months, with potential for extension.
• Opportunity to support office operations, facilities, HR administration, and workplace initiatives.
• On-site parking available.

The Company

Our client is committed to improving outcomes for people affected by serious illness. They promote collaboration, personal accountability, curiosity, and continuous learning across their teams. This is a supportive environment for someone looking to gain valuable experience.

Temporary Facilities and Office Assistant Experience Essentials

• Proven experience in office management, reception, or administration.
• Excellent organisational, prioritisation, and time management skills.
• Proficiency in Microsoft Office and Microsoft 365.
• Confident problem-solving skills and the ability to use initiative.
• Strong written and verbal communication skills.
• Ability to manage competing priorities and remain accurate under pressure.
• Previous PA or EA administration experience would be advantageous.

Location

This is an office-based role with on-site parking available. The successful candidate will work closely with facilities, health and safety, and administrative teams.