Technical Administrator- Part Time

Proactive Global; Mansfield; On-site; GBP 20,000 - 32,000; Part time

Job summary

Proactive Global in the Nottingham area is recruiting a Technical Administrator on a permanent part-time basis. The role supports the site engineering team with administrative and operational duties, spare parts, stock control, workshop and stores organisation, purchasing and customer communication.

You will manage stock, process quotations, assist with payroll amendments, and liaise with HR. The position requires excellent MS Office skills, attention to detail and the ability to work across

Qualifications

• Experience in engineering/technical administration and stock control.
• Excellent MS Office skills and data handling abilities.
• Fluent written and spoken English with strong communication.

Responsibilities

• Support holiday and time recording processes.
• Liaise with HR regarding employment and payroll queries.
• Assist with payroll amendments and resource management.
• Carry out invoice checks using SAP.
• Maintain stock master data and oversee stock levels.
• Arrange training courses and bookings.
• Prepare quotations, spreadsheets and reports.
• Provide customer updates when required.

Skills

Microsoft Office

Stock control

Customer communication

Data entry

Excel

Education

GCSE Maths & English

Full driving licence

Tools

SAP

CMMS

Job description

We are currently recruiting for a Technical Administrator to join a permanent team with part time hours in the Nottingham area.

This is an excellent opportunity for an experienced administrator who has worked within an engineering, technical, manufacturing, warehousing or logistics environment and is looking for a varied site-based role.

The successful candidate will provide essential administrative and operational support to the site engineering team, while also taking responsibility for spare parts, stock control, workshop and stores organisation, purchasing and customer communication.

Key Responsibilities

Administration

• Support holiday and time recording processes.
• Liaise with HR regarding employment and payroll queries.
• Assist with payroll amendments.
• Support resource management, including overtime and shift cover.
• Assist with continuous improvement quotations.
• Carry out invoice checks using SAP.
• Support third-party contracts, renewals and associated documentation.
• Maintain site training matrices and records.
• Provide customer updates when required.
• Prepare quotations, spreadsheets and reports.
• Arrange training courses and bookings.

Spare Parts & Stock Control

• Identify technical spare parts and support the ordering process.
• Manage delivery times, receipt of orders and stock put-away.
• Maintain stock master data.
• Monitor stock levels and critical spares.
• Coordinate part repairs and liaise with suppliers.
• Support obsolete and lifecycle part requirements.
• Arrange shipments and deliveries.
• Produce and maintain CMMS spare parts reports.
• Support purchasing activities.

Workshop & Stores

• Maintain workshop and stores organisation.
• Ensure good standards of hygiene and housekeeping.
• Order and control tooling and equipment.
• Manage COSHH stock and associated documentation.
• Maintain filing and folder systems.
• Coordinate PPE and workwear orders.
• Manage consumables and stationery.
• Organise tool calibration requirements.

About You

• Previous experience working in an engineering or technical environment.
• Previous administration experience.
• Experience with stock control and inventory management.
• Experience working in a customer-focused environment.
• Strong knowledge of Microsoft Office, spreadsheets and databases.
• Excellent written and verbal communication skills.
• Good numerical and organisational skills.
• Strong attention to detail and accuracy.
• The ability to manage multiple tasks and priorities.
• A proactive, self-motivated and flexible approach.
• Strong teamwork and collaboration skills.
• A customer-focused approach.
• The ability to communicate confidently with people at all levels.
• Good analytical and problem-solving skills.
• Fluent written and spoken English.
• GCSE Grade C/5 or above, or equivalent, in Maths and English.
• A full driving licence.

Desirable Experience & Qualifications

• Engineering qualification.
• NVQ in Business & Administration.
• Health & Safety or Manual Handling qualifications.
• Experience working within an engineering environment for 5+ years.
• Experience using SAP.
• Experience within warehousing, logistics or supply chain environment

Proactive Global is committed to equality in the workplace and is an equal opportunity employer.

Proactive Global is acting as an Employment Business in relation to this vacancy