Technical Administrator- Part Time

Proactive Technical Limited; Blidworth CP; On-site; GBP 18,000 - 26,000; Part time

Job summary

Proactive Global in the Nottingham area is seeking a part-time Technical Administrator to provide essential admin and operational support to the site engineering team. You will manage spare parts, stock control, workshop and stores organisation, purchasing and customer communication, while liaising with HR and payroll.

This is a permanent, site-based role with a focus on accuracy and efficiency. The role requires experience in engineering/technical environments, strong Microsoft Office skills,

Qualifications

• Experience in engineering/technical environments is desirable.
• Administration experience is essential.
• Stock control and inventory management knowledge.
• Customer-focused experience is advantageous.
• Strong IT skills with spreadsheets and databases.
• Excellent written and verbal communication abilities.
• Good numerical and organisational capabilities.
• Ability to manage multiple tasks and priorities.
• Self-motivated and flexible with a proactive approach.
• Teamwork and collaboration skills, English fluency.
• GCSE Maths and English at least C/5, driving licence helpful.

Responsibilities

• Admin support including holiday and time recording processes.
• Liaise with HR on payroll queries and amendments.
• Assist with payroll amendments and resource management.
• Support quotations and continuous improvement quotations.
• Carry out invoice checks using SAP and manage supplier docs.
• Maintain site training matrices and records.
• Provide customer updates and organise training courses.
• Manage spare parts stock control and CMMS reports.

Skills

MS Office

Spreadsheets

Databases

Communication skills

Numerical skills

Organisational skills

Multitasking

Teamwork

English fluency

Driving licence

Education

Engineering qualification

NVQ in Business & Administration

Health & Safety or Manual Handling qualifications

GCSE Maths & English (C/5+)

Full driving licence

Tools

SAP

CMMS

MS Office

Job description

Technical Administrator

We are currently recruiting for a Technical Administrator to join a permanent team with part time hours in the Nottingham area.

This is an excellent opportunity for an experienced administrator who has worked within an engineering, technical, manufacturing, warehousing or logistics environment and is looking for a varied site-based role.

The successful candidate will provide essential administrative and operational support to the site engineering team, while also taking responsibility for spare parts, stock control, workshop and stores organisation, purchasing and customer communication.

The Role

As a Technical Administrator, you will be a key point of contact for internal and external stakeholders, supporting the engineering team with day-to-day administration and ensuring the workshop, stores and spare parts functions operate efficiently.

Key Responsibilities

Administration

• Support holiday and time recording processes.
• Liaise with HR regarding employment and payroll queries.
• Assist with payroll amendments.
• Support resource management, including overtime and shift cover.
• Assist with continuous improvement quotations.
• Carry out invoice checks using SAP.
• Support third-party contracts, renewals and associated documentation.
• Maintain site training matrices and records.
• Provide customer updates when required.
• Prepare quotations, spreadsheets and reports.
• Arrange training courses and bookings.

Spare Parts & Stock Control

• Identify technical spare parts and support the ordering process.
• Manage delivery times, receipt of orders and stock put-away.
• Maintain stock master data.
• Monitor stock levels and critical spares.
• Coordinate part repairs and liaise with suppliers.
• Support obsolete and lifecycle part requirements.
• Arrange shipments and deliveries.
• Produce and maintain CMMS spare parts reports.
• Support purchasing activities.

Workshop & Stores

• Maintain workshop and stores organisation.
• Ensure good standards of hygiene and housekeeping.
• Order and control tooling and equipment.
• Manage COSHH stock and associated documentation.
• Maintain filing and folder systems.
• Coordinate PPE and workwear orders.
• Manage consumables and stationery.
• Organise tool calibration requirements.

About You

The successful candidate will ideally have:

• Previous experience working in an engineering or technical environment.
• Previous administration experience.
• Experience with stock control and inventory management.
• Experience working in a customer-focused environment.
• Strong knowledge of Microsoft Office, spreadsheets and databases.
• Excellent written and verbal communication skills.
• Good numerical and organisational skills.
• Strong attention to detail and accuracy.
• The ability to manage multiple tasks and priorities.
• A proactive, self-motivated and flexible approach.
• Strong teamwork and collaboration skills.
• A customer-focused approach.
• The ability to communicate confidently with people at all levels.
• Good analytical and problem-solving skills.
• Fluent written and spoken English.
• GCSE Grade C/5 or above, or equivalent, in Maths and English.
• A full driving licence.

Desirable Experience & Qualifications

• Engineering qualification.
• NVQ in Business & Administration.
• Health & Safety or Manual Handling qualifications.
• Experience working within an engineering environment for 5+ years.
• Experience using SAP.
• Experience within warehousing, logistics or supply chain environment

Proactive Global is committed to equality in the workplace and is an equal opportunity employer.

Proactive Global is acting as an Employment Business in relation to this vacancy.