Technical Administrator

Proactive Global; Nottingham; On-site; GBP 22,000 - 30,000; Full time

Job summary

Proactive Global in Nottingham is seeking a Technical Administrator to join a permanent team. The role supports the site engineering team with day-to-day administration, spare parts, stock control, workshop and stores organisation, purchasing and customer communication.

You will liaise with internal and external stakeholders, manage invoices using SAP, maintain training records and CMMS reports, and assist with quotations and reports.

Qualifications

• Experience in engineering/technical environments.
• Administration and stock control experience.
• Strong MS Office, spreadsheets and databases.

Responsibilities

• Support engineering team with day-to-day administration.
• Manage spare parts stock and procurement processes.
• Maintain workshop and stores organisation.
• Produce quotations, reports and training arrangements.

Skills

Administration experience

Stock control

Customer communication

Microsoft Office

Databases

Education

NVQ in Business & Administration

Engineering qualification

Tools

SAP

CMMS

Job description

Technical Administrator

We are currently recruiting for a Technical Administrator to join a permanent team in the Nottingham area.

This is an excellent opportunity for an experienced administrator who has worked within an engineering, technical, manufacturing, warehousing or logistics environment and is looking for a varied site-based role.

The successful candidate will provide essential administrative and operational support to the site engineering team, while also taking responsibility for spare parts, stock control, workshop and stores organisation, purchasing and customer communication.

The Role

As a Technical Administrator, you will be a key point of contact for internal and external stakeholders, supporting the engineering team with day-to-day administration and ensuring the workshop, stores and spare parts functions operate efficiently.

Key Responsibilities

Administration

• Support holiday and time recording processes.
• Liaise with HR regarding employment and payroll queries.
• Assist with payroll amendments.
• Support resource management, including overtime and shift cover.
• Assist with continuous improvement quotations.
• Carry out invoice checks using SAP.
• Support third-party contracts, renewals and associated documentation.
• Maintain site training matrices and records.
• Provide customer updates when required.
• Prepare quotations, spreadsheets and reports.
• Arrange training courses and bookings.

Spare Parts & Stock Control

• Identify technical spare parts and support the ordering process.
• Manage delivery times, receipt of orders and stock put-away.
• Maintain stock master data.
• Monitor stock levels and critical spares.
• Coordinate part repairs and liaise with suppliers.
• Support obsolete and lifecycle part requirements.
• Arrange shipments and deliveries.
• Produce and maintain CMMS spare parts reports.
• Support purchasing activities.

Workshop & Stores

• Maintain workshop and stores organisation.
• Ensure good standards of hygiene and housekeeping.
• Order and control tooling and equipment.
• Manage COSHH stock and associated documentation.
• Maintain filing and folder systems.
• Coordinate PPE and workwear orders.
• Manage consumables and stationery.
• Organise tool calibration requirements.

About You

• Previous experience working in an engineering or technical environment.
• Previous administration experience.
• Experience with stock control and inventory management.
• Experience working in a customer-focused environment.
• Strong knowledge of Microsoft Office, spreadsheets and databases.

Desirable Experience & Qualifications

• Engineering qualification.
• NVQ in Business & Administration.
• Health & Safety or Manual Handling qualifications.
• Experience working within an engineering environment for 5+ years.
• Experience using SAP.
• Experience within warehousing, logistics or supply chain environment