Engineering Admin & Spare Parts Coordinator

Proactive Global; East Midlands; On-site; GBP 23,000 - 26,000; Full time

Job summary

Proactive Global in Nottingham is seeking a Technical Administrator to join a permanent team, providing essential administrative and operational support to the site engineering group, including spare parts, stock control, workshop and stores organisation, purchasing and customer communication.

The role emphasizes handling administration, processing payroll queries with HR liaison, maintaining stock data, assisting with quotations, and ensuring efficient workshop and stores workflows.

Qualifications

• Previous experience in an engineering or technical environment.
• Previous administration experience.
• Experience with stock control and inventory management.
• Experience working in a customer-focused environment.
• Strong knowledge of Microsoft Office, spreadsheets and databases.
• Excellent written and verbal communication skills.
• Good numerical and organisational skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple tasks and priorities.
• Proactive, self-motivated and flexible approach.
• Strong teamwork and collaboration skills.
• Customer-focused approach.
• Ability to communicate confidently with people at all levels.
• Good analytical and problem-solving skills.
• Fluent written and spoken English.
• GCSE Grade C/5 or above, or equivalent, in Maths and English.
• A full driving licence.

Responsibilities

• Support holiday and time recording processes.
• Liaise with HR regarding employment and payroll queries.
• Assist with payroll amendments.
• Support resource management, including overtime and shift cover.
• Assist with continuous improvement quotations.
• Carry out invoice checks using SAP.
• Support third-party contracts, renewals and associated documentation.
• Maintain site training matrices and records.
• Provide customer updates when required.
• Prepare quotations, spreadsheets and reports.
• Arrange training courses and bookings.
• Identify technical spare parts and support the ordering process.
• Manage delivery times, receipt of orders and stock put-away.
• Maintain stock master data.
• Monitor stock levels and critical spares.
• Coordinate part repairs and liaise with suppliers.
• Support obsolete and lifecycle part requirements.
• Arrange shipments and deliveries.
• Produce and maintain CMMS spare parts reports.
• Support purchasing activities.
• Maintain workshop and stores organisation.
• Ensure good standards of hygiene and housekeeping.
• Order and control tooling and equipment.
• Manage COSHH stock and associated documentation.
• Maintain filing and folder systems.
• Coordinate PPE and workwear orders.
• Manage consumables and stationery.
• Organise tool calibration requirements.

Skills

Microsoft Office

Communication skills

Numerical & analytical skills

Organisational skills

Attention to detail

Multitasking

Customer-focused approach

Teamwork & collaboration

English proficiency

Problem-solving

Education

Engineering qualification

NVQ in Business & Administration

Health & Safety qualification

Manual Handling qualification

GCSE Maths & English (C/5 or above)

Tools

SAP

Job description

Proactive Global in Nottingham is seeking a Technical Administrator to join a permanent team, providing essential administrative and operational support to the site engineering group, including spare parts, stock control, workshop and stores organisation, purchasing and customer communication.

The role emphasizes handling administration, processing payroll queries with HR liaison, maintaining stock data, assisting with quotations, and ensuring efficient workshop and stores workflows.