PA to IT Director

Larbey Evans; City Of London; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

25 days annual leave

Gym membership rates

Job summary

Larbey Evans is recruiting a Legal PA to join the IT team in our London office. You will provide full, comprehensive support to the Director of IT and the IT leadership team, managing complex diaries, coordinating meetings, travel, budgets, and procurement.

We are looking for a candidate with experience in a law firm, fast typing (60 wpm), and strong MS Office and Practice Management systems skills. This role offers a busy, collaborative environment with attractive benefits.

Qualifications

• Previous experience in a similar role within a law firm is essential.
• Accurate typing speed of at least 60 words per minute.
• Advanced knowledge and experience of using Microsoft Office packages and Practice Management systems.
• Demonstrate solutions-focused working methods.

Responsibilities

• Manage complex diaries and coordinate meetings for IT leadership across internal and external stakeholders.
• Maintain visibility of IT leadership availability, travel, and attendance.
• Prepare agendas, take notes, and log actions; follow up on outstanding items.
• Support IT budgets, track CAPEX/OPEX, and coordinate forecasting with budget owners.
• Process IT invoices, POs and expenses with Finance and stakeholders.
• Liaise with IT suppliers and arrange quotations, orders and deliveries.
• Coordinate procurement of IT equipment and approvals and monitor deliveries.
• Organise UK and international business travel with approvals as required.
• Prepare management reports and presentations for IT leadership meetings.

Skills

Typing speed

Communication

Tools

Microsoft Office

Practice Management systems

Job description

Larbey Evans is partnering with top UK law firm to recruit a Legal PA to join their IT team within the London office. This is a key role within the IT team and the successful candidate will be providing full, comprehensive support to the Director of IT in all aspects of their work and to the wider IT senior leadership team.

What’s on Offer:

• Employee benefits include 25 days annual leave and long service accrual, access to corporate gym membership rates & other lifestyle and family friendly benefits!

PA to IT Director – What you will be doing:

• Manage complex diaries and coordinate regular and ad-hoc meetings, appointments and schedules for IT leadership, liaising with internal and external stakeholders.
• Maintain oversight of the IT leadership and management team availability, including office attendance, planned absences, and business travel.
• Coordinate meetings, prepare agendas and meeting materials, take minutes, maintain action and decision logs, and proactively follow up on outstanding actions.
• Support the management of IT budgets, including maintaining budget trackers, monitoring CAPEX and OPEX expenditure and coordinating forecasting with budget owners.
• Process and monitor IT invoices, purchase orders and expenses, working with Finance, and internal stakeholders to resolve financial queries, discrepancies, outstanding payments.
• Liaise with IT suppliers and external contacts regarding quotations, orders, invoices, meetings, deliveries, and other ongoing administrative requirements.
• Coordinate the procurement of IT equipment and accessories, including obtaining quotations and approvals, placing orders and monitoring deliveries.
• Organise UK and international business travel, including flights, hotels, trains, taxis, and itineraries, ensuring appropriate approvals are obtained where required.
• Prepare and coordinate management reports, presentations, meeting packs and other materials for IT leadership and departmental meetings.

PA to IT Director – What we are looking for:

• Previous experience in a similar role within a law firm is essential
• Accurate typing speed of at least 60 words per minute
• Advanced knowledge and experience of using Software including all Microsoft Office packages and experience using Practice Management systems
• Demonstrate solutions-focused working methods