Team PA

Birchrose Associates; City Of London; Hybrid; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Hybrid working (3 days in the office,

Excellent benefits package

Professional development opportunities

Job summary

Birchrose Associates is representing a leading international law firm in London seeking an experienced Team PA to support the Director of IT and the IT Senior Leadership Team.

This full-time role covers diary management, meeting coordination, travel arrangements, budgets and procurement, with hybrid working 3 days in the office, 2 from home.

The role requires discretion, excellent written communication and the ability to prioritise across a busy technology function.

Qualifications

• Experience as a PA supporting senior leadership in a law firm.
• Strong organisational skills to manage competing priorities.
• Proficiency in Microsoft Office (Outlook/Word/Excel/PowerPoint).

Responsibilities

• Manage complex diaries and coordinate meetings for IT leadership.
• Prepare agendas, take minutes and track actions.
• Coordinate travel, accommodation and itineraries for UK and international trips.
• Assist with IT budgets, trackers and expenditure monitoring.
• Process invoices, purchase orders and expenses with Finance.
• Procure IT equipment and liaise with suppliers.
• Prepare reports and presentations for the IT leadership team.
• Maintain departmental records and intranet information.

Skills

PA experience

Senior leadership support

MS Office

Outlook

Word

Excel

PowerPoint

Communication skills

Job description

Birchrose Associates is representing a leading international law firm seeking an experienced Team PA to support the Director of IT and wider IT Senior Leadership Team.

The Firm

A well-established international law firm is looking to recruit an experienced Team PA to join its London office. The firm has an excellent reputation and offers a supportive and collaborative working environment, alongside opportunities for professional development.

The Opportunity

The firm is seeking a highly organised and proactive Team PA to provide comprehensive support to the Director of IT and wider IT Senior Leadership Team. This is a varied role involving diary management, meeting coordination, financial administration and general departmental support.

The successful candidate will have previous experience supporting senior leadership within a law firm and be confident managing a busy workload, dealing with senior stakeholders and handling confidential information. Duties to include:

• Managing complex diaries, arranging meetings and coordinating appointments
• Preparing meeting agendas, taking minutes and following up on outstanding actions
• Coordinating team schedules, office attendance, absences and travel arrangements
• Assisting with IT budgets, maintaining trackers and monitoring expenditure
• Processing invoices, purchase orders and expenses, liaising with the Finance team
• Liaising with external suppliers regarding quotations, orders and deliveries
• Coordinating the ordering and procurement of IT equipment
• Arranging UK and international travel, including accommodation and itineraries
• Preparing reports, presentations and departmental communications
• Maintaining departmental records, organisation charts and intranet information
• Organising team meetings, departmental events and social activities

This Team PA opportunity is a full-time role, working Monday - Friday, 9.30am - 5.30pm

Requirements

• Previous experience working as a PA supporting senior leadership within a law firm (essential)
• Strong organisational skills with the ability to manage competing priorities
• Proficiency in Microsoft Office, including Outlook, Word, Excel and PowerPoint
• Excellent written communication skills and experience preparing reports and presentations
• Previous experience supporting an IT, Technology or Business Services team (desirable)

Vacancy Highlights

• Hybrid working (3 days in the office, 2 days from home)
• Excellent benefits package
• Opportunities for professional development

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.