Team PA – IT

www.law-choice.com - Jobboard; Greater London; Hybrid; GBP 45,000 - 55,000; Full time

Job summary

International Law Firm is seeking a Team Personal Assistant (IT) in London to provide high‑level support to the Director of IT and the senior leadership team. The role requires managing complex diaries, coordinating IT budgets, invoices and travel, and producing reports and presentations.

The ideal candidate will be a highly organised professional with experience supporting senior leaders, strong MS Office skills, discretion, and the ability to balance competing priorities in a hybrid London

Qualifications

• PA experience supporting senior leadership teams in a legal environment.
• Strong written communication skills, including reports and presentation materials.
• Experience handling sensitive and confidential information.
• Tactful, proactive and highly organised with strong attention to detail.

Responsibilities

• Manage complex diaries and meetings for IT leadership, liaising with internal and external stakeholders.
• Track leadership availability, office attendance, planned absences and business travel.
• Prepare agendas and meeting packs, take minutes and keep action and decision logs.
• Maintain IT budget trackers, monitor CAPEX and OPEX and coordinate forecasting with budget owners.
• Process IT invoices, purchase orders and expenses, working with Finance to resolve queries.
• Liaise with IT suppliers and coordinate the ordering of IT equipment.
• Arrange UK and international travel and itineraries.
• Prepare management reports, presentations and departmental communications.
• Maintain the IT organisation chart and intranet page.
• Coordinate IT events and socials, and liaise with Facilities on office requirements.
• Support IT projects and governance activity.

Tools

Outlook

Word

Excel

PowerPoint

Job description

TEAM PERSONAL ASSISTANT (IT) – LONDON

Salary: Up to £50,000
Location: London (hybrid, 60% office / 40% remote, subject to manager approval)
Hours: Full time
Contract:

ROLE SUMMARY

A top international law firm is seeking an experienced Team Personal Assistant (IT) to provide full support to the Director of IT and the wider IT senior leadership team. You will be the key point of contact for the department, managing competing priorities with discretion and sound judgement.

KEY RESPONSIBILITIES – TEAM PERSONAL ASSISTANT (IT)

• – Manage complex diaries and meetings for IT leadership, liaising with internal and external stakeholders
• – Track leadership availability, office attendance, planned absences and business travel
• – Prepare agendas and meeting packs, take minutes and keep action and decision logs
• – Maintain IT budget trackers, monitor CAPEX and OPEX and coordinate forecasting with budget owners
• – Process IT invoices, purchase orders and expenses, working with Finance to resolve queries
• – Liaise with IT suppliers and coordinate the ordering of IT equipment
• – Arrange UK and international travel and itineraries
• – Prepare management reports, presentations and departmental communications
• – Maintain the IT organisation chart and intranet page
• – Coordinate IT events and socials, and liaise with Facilities on office requirements
• – Support IT projects and governance activity

WHAT WE ARE LOOKING FOR

• – Previous PA experience supporting senior leadership teams in a legal environment
• – Good working knowledge of Outlook, Word, Excel and PowerPoint
• – Strong written communication skills, including reports and presentation materials
• – Experience handling sensitive and confidential information
• – Tactful, proactive and highly organised, with strong attention to detail
• – Flexibility to work extra hours when needed
• – Desirable: experience supporting a technology or wider business services function