Team PA

Carousel Consultancy Ltd; Greater London; Hybrid; GBP 36,000 - 44,000; Full time

Job summary

Carousel Consultancy Ltd in Central London is seeking a Team PA to support four senior leaders in a fast-paced, international environment. You will manage travel itineraries, expenses and coordinate events and meetings.

The role is based in the Central London office four days per week with one day remote, requiring excellent organisation, proactive problem solving, and strong MS Office skills. Experience with Concur is advantageous.

Qualifications

• Experience in fast-paced PA roles supporting senior executives.
• Excellent organisational and time-management capabilities.
• Experience coordinating international travel itineraries.
• Experience processing and managing expenses.
• Experience coordinating company events and staff gatherings.
• Confident communication and ability to liaise at all levels.
• Proactive, can-do attitude and problem-solving.

Responsibilities

• General day-to-day PA support to 4 senior leaders.
• International travel arrangements, accommodation and itineraries.
• Organising visas and documentation as required.
• Diary and email coordination.
• Coordinate company events, online meetings and conferences.
• Support EAs and PAs across UK and international offices.
• Act as contact for reception and facilities teams.
• Office administration and supplies management.

Skills

Organisational skills

Time management

International travel coordination

Expense processing

Event coordination

MS Office

Concur knowledge

Tools

Concur

Job description

Team PA – International Co. - West End, London – up to £40k + great benefits

We have a great opportunity for an organised and proactive Team PA to join a fast-paced, international company in Central London as soon as possible.

As a Team PA you will play a pivotal role in supporting a team of 4 senior leaders, providing proactive PA assistance, extensive international travel itineraries, expense management, event and conference organisation and general office coordination.

This is a fast-paced, international role that requires excellent attention to detail and accuracy, a love of high-volume international travel coordination and event management.

Please note: This role is based in the office in Central London 4 days per week, with 1 day working from home.

Key responsibilities as the Team PA will include:

• General day-to-day PA support to 4 senior leaders
• International travel arrangements, accommodation and itineraries
• Organising relevant visas and documentation as required
• Diary and email coordination
• Helping to coordinate company events including online meetings, conferences and more
• Supporting other EAs and PAs across the UK and international offices
• Acting as a key contact for the reception and facilities teams
• Providing general office administration support, liaising with facilities and maintenance teams, managing stationery orders, liaising with external printers and overseeing office equipment and supplies

What we’re looking for:

• Experience in fast-paced PA roles, ideally supporting senior executives
• Excellent organisational skills and strong time-management capabilities
• Experience coordinating international travel itineraries
• Experienced in processing and managing expenses
• Experience coordinating company events including meetings, conferences and staff parties
• Confident communication skills with the ability to liaise professionally at all levels
• Office coordination experience is highly advantageous
• Proactive, ‘can-do’ attitude and problem-solving capabilities
• Ability to work proactively at pace, in an ever-changing environment
• Strong MS Office skills including Outlook, PowerPoint, Word and Excel
• Experience using Concur is highly advantageous