PA

Bain and Gray; City Of London; On-site; GBP 35,000 - 52,000; Full time

Job summary

Bain and Gray, a leading boutique private equity firm in London, seeks a highly organised Personal Assistant to support two Directors and two Associates in a fast-paced Investment Team. This holiday-cover role requires discretion, initiative, and the ability to manage changing priorities with confidence.

You will work within a collaborative, sociable team that values PAs as integral to smooth operations and firm growth. Potential long-term progression may arise as the team expands.

Qualifications

• Proven PA experience supporting senior stakeholders in fast-paced professional environments.
• Excellent diary management and travel coordination skills.
• Discretion, sound judgment, and initiative are essential for handling confidential information.

Responsibilities

• Manage complex and ever-changing diaries and priorities.
• Coordinate end-to-end domestic and international travel arrangements.
• Provide comprehensive administrative support and manage correspondence.
• Build and maintain relationships with portfolio companies and stakeholders.
• Manage team expenses and related processes.
• Maintain and update the contacts database.
• Prepare and coordinate board materials, video conferences, and calls.
• Participate in weekly team meetings and support wider team activities.
• Assist with occasional personal administration.

Skills

Diary management

Travel coordination

Administrative support

Relationship building

Expense management

Contacts management

Board materials

Team collaboration

Personal assistance

Job description

Our client, a leading boutique private equity firm, are seeking a highly organised, proactive, and commercially minded Personal Assistant to support two Directors and two Associates within a fast-paced Investment Team. This is an excellent opportunity for an experienced PA who thrives in a dynamic environment, has exceptional attention to detail, and can confidently manage ever-changing priorities. You will need to demonstrate sound judgement, discretion, and initiative, alongside the ability to anticipate needs and deliver first-class support at all times.

The successful PA will be joining a collaborative, sociable and close-knit team where PAs are highly valued and play an integral role in the smooth running of the business.

This role is a holiday cover, but the team are growing so there is lots of opportunity for it to move into something long term.

Key Responsibilities

• Manage complex and ever-changing diaries, confidently handling last-minute amendments and competing priorities
• Coordinate end-to-end domestic and international travel arrangements
• Provide comprehensive administrative support and manage correspondence
• Build and maintain strong working relationships with portfolio companies and key stakeholders
• Manage team expenses and associated processes
• Maintain and update the contacts database
• Prepare and coordinate documentation for board meetings, video conferences, and calls
• Participate in weekly team meetings and support wider team activities
• Assist with occasional personal administration where required

About You

• Proven experience as a PA, ideally supporting senior stakeholders in a fast-paced professional and boutique environment
• Exceptionally organised, proactive, and able to use initiative
• Excellent diary management and travel coordination skills
• Strong communication and relationship-building abilities
• Sound judgement, discretion, and the ability to handle confidential information
• Calm under pressure, adaptable and comfortable managing last-minute changes
• A positive, collaborative approach and a genuine commitment to providing outstanding support

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.