Executive Assistant

Birchrose Associates; City Of London; Hybrid; GBP 36,000 - 54,000; Full time

Benefits offered by this job

Hybrid working

Excellent benefits package

Job summary

Birchrose Associates, an award-winning international law firm based in London, seeks an experienced Executive Assistant to support Partners within the Private Client team. The role involves managing diaries, travel, billing coordination, and client correspondence in a busy private client environment.

The successful candidate will have at least 4 years' Legal PA/EA experience, provenPartner support, and strong Microsoft Office skills.

Qualifications

• Minimum 4 years' experience in a Legal PA or Executive Assistant role within a law firm (essential)
• Proven experience supporting Partners
• Advanced proficiency in Microsoft Word, Excel and PowerPoint
• Experience in billing, diary and inbox management, and travel coordination

Responsibilities

• Managing and maintaining Partner and Fee Earners' diaries, making appointments and coordinating internal and external client meetings
• Arranging the booking of meeting rooms, video conference facilities, cars, refreshments, restaurants etc.
• Management of Fee Earners' inboxes when they are out of the office, monitoring and responding to post and/or emails
• Organising travel arrangements, booking and confirmation of reservations, flights, hotels, car transfers, ordering currency and expense claims and producing detailed itineraries
• Typing and drafting client correspondence
• Preparation of agendas, presentations and meeting papers, including print production
• Coordinating the billing process on behalf of the Fee Earners'
• Ensure all new client matter/onboarding processes are completed accurately

Skills

Legal PA experience

Diary management

Travel coordination

Office software

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Birchrose Associates is proud to be representing an award-winning international law firm based in London, which is seeking an experienced Executive Assistant to provide high-level support to Partners within its Private Client team.

The Firm

An award-winning, international law firm is looking for a highly skilled Executive Assistant to provide dedicated support to Partners in their London office. This is an excellent opportunity to join a prestigious firm and work closely with senior leadership in a dynamic corporate environment.

The Opportunity

This is a fantastic opportunity for a highly organised and proactive Executive Assistant to provide first-class support to Partners within a busy Private Client team. You will play a key role in ensuring the smooth running of day-to-day operations, demonstrating exceptional attention to detail and initiative at all times. Duties to include:

• Managing and maintaining Partner and Fee Earners' diaries, making appointments and coordinating internal and external client meetings
• Arranging the booking of meeting rooms, video conference facilities, cars, refreshments, restaurants etc.
• Management of Fee Earners' inboxes when they are out of the office, monitoring and responding to post and/or emails
• Organising travel arrangements, booking and confirmation of reservations, flights, hotels, car transfers, ordering currency and expense claims and producing detailed itineraries
• Typing and drafting client correspondence
• Preparation of agendas, presentations and meeting papers, including print production
• Coordinating the billing process on behalf of the Fee Earners'
• Ensure all new client matter/onboarding processes are completed accurately

This Executive Assistant opportunity is a full time, permanent role, working Monday - Friday, 9.30am - 5.30pm

Requirements

• Minimum 4 year's experience in a Legal PA or Executive Assistant role within a law firm (essential)
• Proven experience supporting Partners
• Experience supporting a Private Client team (desirable)
• Advanced proficiency in Microsoft Word, Excel, and PowerPoint
• Experience in billing, diary and inbox management, and travel coordination

Vacancy Highlights

• Hybrid working (3 days based in the office and 2 days working from home)
• Excellent benefits package

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.