Legal PA - 12-Month FTC

Confidential; Greater London; Hybrid; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Hybrid working

Excellent benefits package

Training and development opportunities

Job summary

Birchrose Associates, a leading international law firm, is seeking experienced Legal PAs for a 12-month fixed-term contract in its London office. You will provide high-quality PA and administrative support across multiple practice groups, assisting Partners and Fee Earners with a range of duties.

The role involves diary management, document preparation, billing support and travel coordination, with training provided.

Qualifications

• Previous experience as Legal PA or Legal Secretary within a law firm.
• Strong organisational skills and ability to prioritise and manage a heavy workload.
• Experience in billing, diary management, travel coordination and inbox management.
• Experience supporting Corporate, Commercial, Employment, Private Client or Finance teams is desirable.

Responsibilities

• Providing PA and secretarial support to Partners and Fee Earners
• Managing diaries, arranging meetings and coordinating appointments
• Preparing, formatting and amending legal documents and correspondence
• Managing busy inboxes, prioritising emails and responding to enquiries
• Organising travel arrangements and coordinating meetings
• Assisting with new client and matter opening procedures
• Supporting the billing process, including preparing invoices
• Maintaining electronic filing systems and managing documentation
• Liaising with clients and internal departments
• Providing general administrative support to the wider team

Skills

PA experience

Diary management

Billing

Travel coordination

Inbox management

Client liaison

Administrative support

Tools

Microsoft Office

Job description

Birchrose Associates is representing a leading international law firm which is seeking experienced Legal PAs to provide high-quality support across multiple practice groups on a 12-month fixed-term contract basis.

The Firm

A highly regarded international law firm is looking to recruit experienced Legal PAs to join its London office. This is an excellent opportunity to join a prestigious firm with an impressive client base, offering a supportive and collaborative working environment alongside experienced Fee Earners and legal professionals.

The Opportunity

The firm is recruiting Legal PAs to provide support across a range of practice areas, including Corporate, Commercial, Banking & Finance, Employment and Private Client. Previous experience within these specific practice areas is not essential, as training will be provided. The firm is happy to consider Legal PAs from other legal disciplines who are keen to broaden their experience.

You will play an important role in ensuring the smooth running of day-to-day operations, providing high-quality PA and administrative support to Partners and Fee Earners. Duties to include:

• Providing PA and secretarial support to Partners and Fee Earners
• Managing diaries, arranging meetings and coordinating appointments
• Preparing, formatting and amending legal documents and correspondence
• Managing busy inboxes, prioritising emails and responding to enquiries
• Organising travel arrangements and coordinating meetings
• Assisting with new client and matter opening procedures
• Supporting the billing process, including preparing invoices
• Maintaining electronic filing systems and managing documentation
• Liaising with clients and internal departments
• Providing general administrative support to the wider team

These Legal PA opportunities are full-time roles, working Monday - Friday, 9.30am - 5.30pm.

Requirements

• Previous experience working as a Legal PA or Legal Secretary within a law firm (essential)
• Strong organisational skills and the ability to prioritise and manage a busy workload
• Experience in billing, diary management, travel coordination and inbox management (essential)
• Previous experience supporting Corporate, Commercial, Employment, Private Client or Finance teams (desirable)

Vacancy Highlights

• Hybrid working
• Excellent benefits package
• Supportive and collaborative working environment
• Excellent opportunities for professional development and training
• Opportunity to broaden legal experience across different practice areas

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.