Team Executive Assistant

Copart Uk; Bedford; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading logistics firm is seeking a Team Executive Assistant in Bedford to manage IT projects and provide strategic support to the Managing Director. Key responsibilities include project lifecycle management, stakeholder collaboration, and system testing. The ideal candidate will exhibit strong organizational and communication skills, with a proactive approach to problem-solving. A competitive benefits package including health plans and volunteer days is offered.

Benefits

23 days holiday plus bank holidays

Paid volunteering day

Healthcare Cash Plan

Contributory pension scheme

Discounted shares

Cycle to Work Scheme

Life Assurance

Exclusive Discounts

Qualifications

• Strong organisational skills with the ability to manage multiple tasks and priorities.
• Clear and confident communication skills, both written and verbal.
• Proactive problem-solving and decision-making abilities.

Responsibilities

• Manage the full project lifecycle from initial planning to successful delivery.
• Translate customer needs into actionable requirements for development teams.
• Work closely with stakeholders across the business to ensure accurate system setup.

Skills

Organisational skills

Communication skills

Problem-solving

Collaborative work

Basic project management understanding

Tableau/SQL experience

Job description

We are looking for a Team Executive Assistant to join the Insurance Sales Team, based at our head office in Wootton, Bedfordshire.

As a Team Executive Assistant you will be responsible for planning, coordinating, and delivering IT projects; streamlining and automating processes; overseeing the implementation of new customers and changes for existing customers; and providing strategic and operational support to the Managing Director of Insurance Sales.

Key Duties and Responsibilities

• Project Management: Manage the full project lifecycle from initial planning to successful delivery, ensuring timelines and objectives are met.
• Requirements & Business Analysis: Translate customer needs into clear, actionable requirements for development teams and develop business cases for system enhancements, outlining expected ROI.
• Stakeholder Collaboration: Work closely with stakeholders across the business, including international teams, Design, UX, QA, National Account Managers, and Account Directors, to ensure accurate system setup, contract implementation, and user-friendly solutions.
• System Testing & Validation: Lead user acceptance testing, write test scripts, and resolve system bugs to ensure enhancements meet business and customer needs.
• Training & Adoption: Deliver internal and external training to support adoption of new system features and process changes.
• Contract & Compliance Management: Review contracts, obtain necessary approvals, and conduct audits to ensure accurate system setup and compliance with CIP, SOX, and other regulatory requirements.
• Reporting & Continuous Improvement: Create and maintain reports to meet business and customer requirements, monitor cost-effective practices, and propose process improvements.
• Executive Support: Assist the Managing Director with diary management, travel arrangements, expenses, coordinating meetings, and ad-hoc tasks to support key business priorities.

Such other duties as requested by your line manager

Skills & Competencies

• Strong organisational skills with the ability to manage multiple tasks and priorities.
• Clear and confident communication skills, both written and verbal.
• Proactive problem-solving and decision-making abilities.
• Ability to work collaboratively across technical and non-technical teams.
• A basic understanding of project management methodologies.
• Tableau/SQL experience desirable but not essential.

What we offer you in return

• Time For You: Relax with 23 days of holiday plus bank holidays, and an extra day for a personal special occasion.
• Give Back: Receive a paid day to volunteer for a charity of your choice.
• Health & Wellness: Healthcare Cash Plan, allowing you to claim cash back on a range of healthcare products and services including dental, optical, chiropody, and specialist consultations, tests, and scans and Virtual GP access.
• Your Future: Join our contributory workplace pension scheme for financial security.
• Investment: Purchase shares in our global company at a discounted rate.
• Fitness & Health: Save money while commuting with our Cycle to Work Scheme and access fitness videos and gym discounts.
• Life Assurance: Enjoy peace of mind with our life insurance coverage.
• Exclusive Discounts: Access our deals hub for savings on everyday purchases and family activities

Copart are an equal opportunity employer, proudly hiring a diverse workforce. Discrimination is expressly forbidden and we therefore kindly welcome all applications.