Team Data Administrator

Pontoon; Warwick; On-site; GBP 13,000 - 17,000; Part time

Job summary

Pontoon is seeking a Team Data Administrator for a 6-month contract in Warwick, with two days per week onsite. You will support the Portfolio and System Development team by coordinating meetings, handling admin tasks, delivering performance reports, and helping maintain data accuracy in regional systems to drive improvements.

You will liaise with stakeholders across regions to track actions and ensure timely follow-ups.

Qualifications

• Excellent interpersonal and communication skills.
• Strong organisational abilities with an eye for detail.
• Proficient in Microsoft Office, especially Excel (pivot tables) and PowerPoint.
• Able to present data clearly in various formats.
• Experience with business systems in a commercial or project management setting preferred.

Responsibilities

• Coordinate meetings and act as technical secretary, preparing agendas and minutes.
• Order and track PPE and DSE, maintain accurate records.
• Assist onboarding of new starters with access, equipment and introductions.
• Report on meeting performance and maintain regional data; deliver timely reports.
• Engage with cross-regional stakeholders and support leaders' meetings.
• Develop and implement SOPs and process maps; support documentation rollout.
• Organise events and volunteering activities to boost team culture.

Skills

Interpersonal skills

Organisational skills

Excel (pivot tables)

PowerPoint

Data presentation

Business systems experience

Tools

Microsoft Office Suite

Job description

Team Data Administrator

6 Month Contract

Warwick (2 days per week onsite)

Are you ready to make an impact in the utilities industry? Our client is seeking a dynamic and detail-oriented Performance Administrator to join their Portfolio and System Development team. If you're passionate about improving operational efficiency and thrive in a fast-paced environment, we want to hear from you!

What You'll Do:

Meetings and Forums Coordination:

• Serve as the technical secretary for assigned forums and meetings, preparing agendas, circulating documents, and taking minutes.
• Act as the central point of contact for meeting attendees, ensuring clear and timely communication.
• Drive improvements in processes and enhance meeting efficiency.

Operational and Administrative Support:

• Manage the ordering and tracking of PPE and DSE for teams, ensuring accurate records are maintained.
• Support the onboarding of new starters by coordinating access, equipment, and key introductions.

Reporting:

• Report on meeting performance and drive improvements, gathering key business information in core systems.
• Maintain and enhance the accuracy of regional data while identifying automation opportunities.
• Deliver timely reports that guide strategic decision-making.

Stakeholder Engagement & Support:

• Build and manage effective cross-regional relationships.
• Facilitate leadership and cross-regional meetings, including scheduling and action tracking.
• Provide general administrative support to Regional Connection Managers and Portfolio Managers.

Process Development & Implementation:

• Support the creation and rollout of Connection Engineer-facing documents, templates, and schedules.
• Document and maintain SOPs and process maps to ensure process resilience.

Cultural & Team Contribution:

• Help organise events, talks, and volunteering opportunities that contribute to a positive work culture.

What You Bring:

• Exceptional interpersonal and communication skills.
• Strong organisational abilities with an eye for detail.
• Proficiency in Microsoft Office, especially Excel (pivot tables) and PowerPoint.
• Ability to present data clearly in various formats.
• Experience with business systems in a commercial or project management setting is a plus.

An interest in the UK Electricity Transmission System is desirable

Why Join Us?

• Be part of a supportive and collaborative team.
• Engage in a culture of continuous improvement and innovation.
• Contribute to meaningful projects that enhance operational efficiency in the utilities sector.

We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more.

If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.