Team Coordinator — Admin & Office Support

Ellison Institute of Technology Oxford; Oxford; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Travel Allowance

Annual Bonus

Pension - Employer contribution 7.5%

Life Assurance

Income Protection

Private Medical Insurance

Employee discounts

Cycle to Work Scheme

Nursery Salary Sacrifice scheme

Family Planning

Neurodiversity support

Coaching & Therapy services

Job summary

Ellison Institute of Technology (EIT) in Oxford seeks an experienced Team Coordinator to support the GBI with diary and travel coordination, visitor hosting, event logistics and general office administration. This junior role offers exposure to operations in a growing scientific institute and a solid foundation for a future career in executive support.

The ideal candidate is highly organised, reliable, and comfortable managing multiple routine tasks under direction in a fast-paced research

Qualifications

• Experience in an administrative or coordinator role.
• Competence with Microsoft 365 and communication tools.
• Excellent organisational skills and attention to detail.
• Strong written and verbal communication skills.

Responsibilities

• Provide administrative support and coordination across GBI, working alongside the Executive Assistants, to ensure consistent coverage of routine day-to-day administrative tasks.
• Take on high-frequency administrative tasks (expenses, scheduling logistics, data entry) as directed.
• Act as a first point of contact for routine administrative queries, escalating anything complex, sensitive, or requiring judgement to your line manager.
• Meet and greet visitors, providing a professional and friendly welcome.
• Manage meeting room bookings and ensure rooms are set up and equipped (AV, catering) ahead of meetings.
• Ensure offices are consistently stocked with essential stationery and supplies.
• Support travel and event organisation, including catering and bookings.
• Liaise with facilities/building management on office issues.
• Maintain and update team contact lists, organisational charts, and shared records, following established formats and processes.
• Maintain accurate records for audit/compliance purposes (e.g. expense documentation, visitor logs).
• Provide ad hoc support as required.

Skills

Administrative experience

Microsoft 365

Organizational skills

Written and verbal communication

Job description

Ellison Institute of Technology (EIT) in Oxford seeks an experienced Team Coordinator to support the GBI with diary and travel coordination, visitor hosting, event logistics and general office administration. This junior role offers exposure to operations in a growing scientific institute and a solid foundation for a future career in executive support.

The ideal candidate is highly organised, reliable, and comfortable managing multiple routine tasks under direction in a fast-paced research