Team Coordinator - 12-month Fixed Term Contract

Ellison Institute of Technology; Oxford; On-site; GBP 24,000 - 32,000; Full time

Benefits offered by this job

Pension 7.5% (Employer)

Private Medical Insurance

Cycle to Work Scheme

Life Assurance

Income Protection

Employee discounts

Nursery Salary Sacrifice

Job summary

Ellison Institute of Technology (EIT) seeks an experienced Team Coordinator to provide essential administrative support to our Real Estate and Operations team in Oxford. You will manage daily operational tasks, logistics, and cross-team communication, ensuring smooth day-to-day functioning.

The role requires proven administrative experience, strong Microsoft 365 skills, and excellent written and verbal communication.

Qualifications

• Demonstrable experience in an administrative or coordinator role.
• Excellent written and verbal communication skills.
• Strong attention to detail and organisational abilities.

Responsibilities

• Carry out day-to-day administrative duties following EIT procedures.
• Handle expenses and invoices accurately and on time.
• Meet and greet visitors with professional, friendly service.
• Manage diaries, schedule meetings and coordinate logistics.
• Support travel and event organisation, including catering and bookings.
• Maintain team records and assist with onboarding and data entry.
• Coordinate with internal teams to ensure efficient communication.

Skills

Administrative experience

Microsoft 365

Communication skills

Organisational skills

Tools

Microsoft 365

Job description

Description

Join us at EIT: At the Ellison Institute of Technology (EIT), we're on a mission to translate scientific discovery into real world impact. We bring together visionary scientists, technologists, engineers, researchers, educators and innovators to tackle humanity's greatest challenges in four transformative areas:

• Health, Medical Science & Generative Biology
• Food Security & Sustainable Agriculture
• Climate Change & Managing CO₂
• Artificial Intelligence & Robotics

This is ambitious work - work that demands curiosity, courage, and a relentless drive to make a difference. At EIT, you'll join a community built on excellence, innovation, tenacity, trust, and collaboration, where bold ideas become real-world breakthroughs. Together, we push boundaries, embrace complexity, and create solutions to scale ideas from lab to society. Explore more at www.eit.org .

Your Role

At EIT we are seeking an experienced and detail-orientated Team Coordinator to provide essential administrative and coordination support to ensure smooth day-to-day operations to our Real Estate and Operations team. This role manages daily operational support to colleagues, manages logistics, upholds process consistency and maintains smooth communication throughout.

Your Responsibilities

Carry out day-to-day administrative duties following EIT procedures including but not limited to:

• Processing expenses and invoices accurately and on time
• Meet and greet visitors, providing professional and friendly service
• Manage diaries, schedule meetings, and coordinate logistics
• Support travel and event organisation, including catering and bookings
• Manage correspondence, agendas, and documentation
• Maintain team records and assist with onboarding and data entry
• Coordinate with internal teams to ensure efficient communication

Requirements

Essential Skills, Qualifications & Experience:

• Demonstrable experience in an administrative or coordinator role
• Competence with Microsoft 365 and communication tools
• Excellent organisational skills and attention to detail
• Strong written and verbal communication skills

Benefits

We offer the following benefits:

• Competitive salary (dependent on experience) + travel + bonus
• Enhanced holiday. Our annual leave allowance is 25 days plus 8 bank holidays and an additional 3 days between Christmas and New Year. You will also have the opportunity to purchase an additional 5 days annual leave in January and July.
• Pension - Employer contribution 7.5%, minimum employee contribution 5%
• Life Assurance.
• Income Protection
• Private Medical Insurance as standard for you, your partner and any dependents. Including hospital Cash Plan
• Employee discounts
• Electric car scheme
• Nursery Salary Sacrifice scheme
• Cycle to Work Scheme
• Family Planning
• Neurodiversity support including advise and assessments
• Coaching & Therapy services

Working Together - What It Involves

• You will live in, or within easy commuting distance of, Oxford (or be willing to relocate).
• Please note this is an office-based role.
• This is a 12-month fixed term contract appointment.