Team Coordinator - Generative Biology Institute

Ellison Institute of Technology Oxford; Oxford; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Travel Allowance

Annual Bonus

Pension - Employer contribution 7.5%

Life Assurance

Income Protection

Private Medical Insurance

Employee discounts

Cycle to Work Scheme

Nursery Salary Sacrifice scheme

Family Planning

Neurodiversity support

Coaching & Therapy services

Job summary

Ellison Institute of Technology (EIT) in Oxford seeks an experienced Team Coordinator to support the GBI with diary and travel coordination, visitor hosting, event logistics and general office administration. This junior role offers exposure to operations in a growing scientific institute and a solid foundation for a future career in executive support.

The ideal candidate is highly organised, reliable, and comfortable managing multiple routine tasks under direction in a fast-paced research

Qualifications

• Experience in an administrative or coordinator role.
• Competence with Microsoft 365 and communication tools.
• Excellent organisational skills and attention to detail.
• Strong written and verbal communication skills.

Responsibilities

• Provide administrative support and coordination across GBI, working alongside the Executive Assistants, to ensure consistent coverage of routine day-to-day administrative tasks.
• Take on high-frequency administrative tasks (expenses, scheduling logistics, data entry) as directed.
• Act as a first point of contact for routine administrative queries, escalating anything complex, sensitive, or requiring judgement to your line manager.
• Meet and greet visitors, providing a professional and friendly welcome.
• Manage meeting room bookings and ensure rooms are set up and equipped (AV, catering) ahead of meetings.
• Ensure offices are consistently stocked with essential stationery and supplies.
• Support travel and event organisation, including catering and bookings.
• Liaise with facilities/building management on office issues.
• Maintain and update team contact lists, organisational charts, and shared records, following established formats and processes.
• Maintain accurate records for audit/compliance purposes (e.g. expense documentation, visitor logs).
• Provide ad hoc support as required.

Skills

Administrative experience

Microsoft 365

Organizational skills

Written and verbal communication

Job description

At the Ellison Institute of Technology (EIT), we're on a mission to translate scientific discovery into real world impact. We bring together visionary scientists, technologists, engineers, researchers, educators and innovators to tackle humanity's greatest challenges in four transformative areas:

• Health, Medical Science & Generative Biology
• Food Security & Sustainable Agriculture
• Climate Change & Managing CO₂
• Artificial Intelligence & Robotics

This is ambitious work - work that demands curiosity, courage, and a relentless drive to make a difference. At EIT, you'll join a community built on excellence, innovation, tenacity, trust, and collaboration, where bold ideas become real-world breakthroughs. Together, we push boundaries, embrace complexity, and create solutions to scale ideas from lab to society. Explore more at www.eit.org.

Welcome to the Generative Biology Institute

Led by Founding Director Jason Chin, the Generative Biology Institute (GBI) at the Ellison Institute of Technology is tackling the key challenges in making biology engineerable, and thereby unlocking the unrivalled power of biology for the benefit of humanity.

The vision of the GBI is to lay the foundations for engineering biology, and unlock its potential for good. To achieve this, we must overcome two key challenges. First, we need the ability to write in the natural language of biology, enabling the rapid and scalable synthesis of entire genomes with precision. Second, we must understand what to write - determining which DNA sequences will generate biological systems that perform the desired functions. Addressing these challenges will allow us to harness the full power of biology to create transformative solutions across health, agriculture, clean energy and more.

GBI will have sustained and substantial funding to support the unique scale and ambition of its ground-breaking vision for engineering biology. GBI researchers will also be supported by cutting‑edge technology hubs including mass spectrometry, flow cytometry, sequencing, automation, imaging, and bioprocessing. GBI will also have access to substantial compute resources that can be leveraged to further accelerate progress, including scientific compute, bioinformatics, and machine learning. The environment at GBI will allow researchers to undertake ambitious, long‑term, collaborative research, and we will actively support the translation of research to commercial applications, where appropriate.

The Generative Biology Institute commenced operations in 2025, occupying newly renovated bespoke space in the Oxford Science Park. The team will later move to a purpose‑made facility in the Oxford Science Park, currently under construction. Once complete, this state‑of‑the‑art facility will include more than 40,000 m² of research laboratory and office space. It will house over 30 groups and up to 600 employees at scale, focused on solving the two critical challenges in making biology engineerable and applying the solutions to addressing the global challenges encapsulated in EIT's Humane Endeavors.

Your Role

At EIT we are seeking an experienced and detail orientated Team Coordinator. This is a junior administrative role supporting the smooth day-to-day running of the GBI. Reporting to the EA to the Executive Director, the Team Coordinator carries out routine administrative and coordination tasks across the wider GBI team, including diary and travel coordination, visitor hosting, event logistics, and general office administration.

The ideal candidate is highly organised, reliable, and comfortable managing multiple routine tasks under direction in a fast‑paced research environment. This role offers strong exposure to the workings of a growing scientific institute and a solid foundation for a future career in operations or executive support.

Key Responsibilities

• Provide administrative support and coordination across GBI, working alongside the Executive Assistants, to ensure consistent coverage of routine day-to-day administrative tasks
• Take on high-frequency administrative tasks (expenses, scheduling logistics, data entry) as directed
• Act as a first point of contact for routine administrative queries, escalating anything complex, sensitive, or requiring judgement to your line manager
• Meet and greet visitors, providing a professional and friendly welcome
• Manage meeting room bookings and ensure rooms are set up and equipped (AV, catering) ahead of meetings
• Ensure offices are consistently stocked with essential stationery and supplies
• Support travel and event organisation, including catering and bookings
• Liaise with facilities/building management on office issues
• Maintain and update team contact lists, organisational charts, and shared records, following established formats and processes
• Maintain accurate records for audit/compliance purposes (e.g. expense documentation, visitor logs)
• Provide ad hoc support as required

Desirable Knowledge, Skills and Experience

• Experience in an administrative or coordinator role
• Competence with Microsoft 365 and communication tools
• Excellent organisational skills and attention to detail
• Strong written and verbal communication skills

Key Attributes

• Dependable and professional
• Collaborative and service-oriented
• Detail-focused and accurate
• Eager to learn and develop

Benefits

• Travel Allowance
• Annual Bonus
• Pension - Employer contribution 7.5%, minimum employee contribution 5%
• Life Assurance.
• Income Protection
• Private Medical Insurance as standard for you, your partner and any dependents. Including hospital Cash Plan
• Employee discounts
• Electric car scheme
• Nursery Salary Sacrifice scheme
• Cycle to Work Scheme
• Family Planning
• Neurodiversity support including advise and assessments
• Coaching & Therapy services

Working Together - What It Involves

• You must have the right to work permanently in the UK with a willingness to travel as necessary.
• You will live in, or within easy commuting distance of, Oxford (or be willing to relocate)
• The postholder is expected to be on-site in Oxford five days per week. Some flexibility may be considered in line with business requirements and operational priorities