Strategic Executive Assistant to Senior Director

Ellison Institute, LLC; Oxford; Hybrid; GBP 42,000 - 62,000; Full time

Benefits offered by this job

Competitive salary

Pension 7.5%

Private Medical Insurance

Life Assurance

Annual leave + holidays

Employee discounts

Cycle to Work

Job summary

Ellison Institute of Technology (EIT) in Oxford seeks an experienced, detail-oriented Executive Assistant to provide strategic, proactive, high-trust support across the People & Engagement Team. The role reports to the Senior Director and coordinates priorities, commitments and information flow for the function.

The role involves long-range planning with 1-1 support to the Senior Director, logistics, and coordination across diverse teams, with some travel and flexibility for global needs.

Qualifications

• Experience in project and process management.
• Highly skilled at data and information management; advanced Excel and PowerPoint user.
• Experience in fast-paced, fluid and scaling environments.
• Confident user of AI and digital productivity tools to improve efficiency, analysis, communication and workflow management.
• Highly experienced at handling confidential and sensitive information with discretion.

Responsibilities

• Strategic support and Team Co-ordination. Act as confidential support to the Senior Director and provide continuity across the function.
• Support leadership discussions by preparing analysis, briefing materials and recommendations.
• Help identify opportunities to improve team effectiveness and increase capacity; contribute to projects beyond coordinating updates.
• Support the development and ongoing management of the People & Engagement roadmap and programme of work.
• Track progress against key initiatives and ensure priorities remain visible and on track.
• Work across the People & Engagement team to develop, manage and quality assure reporting.
• Manage and approve travel arrangements, itineraries and expenses.
• Manage budget tracker and cost reporting.
• Act as an active member of the EA community, driving best practice.

Skills

Project management

Data management

Excel advanced

PowerPoint

AI productivity tools

Discretion with confidential info

Tools

Excel

PowerPoint

Job description

Ellison Institute of Technology (EIT) in Oxford seeks an experienced, detail-oriented Executive Assistant to provide strategic, proactive, high-trust support across the People & Engagement Team. The role reports to the Senior Director and coordinates priorities, commitments and information flow for the function.

The role involves long-range planning with 1-1 support to the Senior Director, logistics, and coordination across diverse teams, with some travel and flexibility for global needs.