Administrative & Events Coordinator

Ellison Institute of Technology; Oxford; On-site; GBP 22,000 - 26,000; Full time

Benefits offered by this job

Travel Allowance

Annual Bonus

Pension 7.5%

Life Assurance

Income Protection

Private Medical Insurance

Hospital Cash Plan

Employee Discounts

Electric car scheme

Nursery Scheme

Cycle to Work Scheme

Family Planning

Neurodiversity Support

Coaching & Therapy services

Job summary

Ellison Institute of Technology is seeking a Team Coordinator to support the Generative Biology Institute (GBI) in Oxford. This junior administrative role reports to the EA and covers diary and travel coordination, visitor hosting, event logistics, and office administration in a fast-paced research environment.

You will be highly organized, dependable, and able to handle routine tasks with good judgement. On-site five days a week in Oxford, you’ll gain exposure to operations at a growing

Qualifications

• Experience in an administrative or coordinator role.
• Competence with Microsoft 365 and communication tools.
• Excellent organisational skills and attention to detail.
• Strong written and verbal communication skills.

Responsibilities

• Provide administrative support and coordination across GBI, working alongside the Executive Assistants, to ensure consistent coverage of routine day-to-day administrative tasks
• Take on high-frequency administrative tasks (expenses, scheduling logistics, data entry) as directed
• Act as a first point of contact for routine administrative queries, escalating anything complex to your line manager
• Meet and greet visitors, providing a professional and friendly welcome
• Manage meeting room bookings and ensure rooms are set up and equipped (AV, catering) ahead of meetings
• Ensure offices are consistently stocked with essential stationery and supplies
• Support travel and event organisation, including catering and bookings
• Liaise with facilities/building management on office issues
• Maintain and update team contact lists, organisational charts, and shared records, following established formats and processes
• Maintain accurate records for audit/compliance purposes (e.g. expense documentation, visitor logs)
• Provide ad hoc support as required

Skills

Administrative coordination

Organisational skills

Written communication

Verbal communication

Tools

Microsoft 365

Diary management tools

Job description

Ellison Institute of Technology is seeking a Team Coordinator to support the Generative Biology Institute (GBI) in Oxford. This junior administrative role reports to the EA and covers diary and travel coordination, visitor hosting, event logistics, and office administration in a fast-paced research environment.

You will be highly organized, dependable, and able to handle routine tasks with good judgement. On-site five days a week in Oxford, you’ll gain exposure to operations at a growing