Operations & Real Estate Team Coordinator

Ellison Institute, LLC; Oxford; Hybrid; GBP 25,000 - 35,000; Full time

Benefits offered by this job

Competitive salary

Travel allowance

Bonus

Pension - employer contribution 7.5%

Life Assurance

Private Medical Insurance

Cycle to Work Scheme

Neurodiversity support

Job summary

Ellison Institute of Technology (EIT) is seeking an experienced Team Coordinator to provide essential administrative and coordination support to our Real Estate and Operations team in Oxford. This office-based role ensures smooth day-to-day operations and robust cross‑team communication.

You will handle diaries, scheduling, travel planning, expense processing, onboarding, and documentation; maintaining procedures and delivering reliable admin support across the business.

Qualifications

• Demonstrable experience in an administrative or coordinator role.
• Competence with Microsoft 365 and communication tools.
• Excellent organisational skills and attention to detail.
• Strong written and verbal communication skills.

Responsibilities

• Carry out day-to-day administrative duties following EIT procedures including but not limited to.
• Processing expenses and invoices accurately and on time
• Meet and greet visitors, providing professional and friendly service
• Manage diaries, schedule meetings, and coordinate logistics
• Support travel and event organisation, including catering and bookings
• Manage correspondence, agendas, and documentation
• Maintain team records and assist with onboarding and data entry
• Coordinate with internal teams to ensure efficient communication

Skills

Administrative experience

Coordination

Tools

Microsoft 365

Job description

Ellison Institute of Technology (EIT) is seeking an experienced Team Coordinator to provide essential administrative and coordination support to our Real Estate and Operations team in Oxford. This office-based role ensures smooth day-to-day operations and robust cross‑team communication.

You will handle diaries, scheduling, travel planning, expense processing, onboarding, and documentation; maintaining procedures and delivering reliable admin support across the business.