Team Assistant

China-Britain Business Council; Nuneaton; Hybrid; GBP 26,000 - 36,000; Full time

Benefits offered by this job

H&B Employee Discount (25%)

Pension contributions

Exclusive retailer benefits

Job summary

China-Britain Business Council is seeking a proactive Team Assistant to support senior leaders across the CFO Leadership Team. The role is based in Nuneaton and is hybrid, with two days per week in the office and travel to London when required.

You will manage busy diaries, coordinate meetings and travel, prepare materials, and help keep day-to-day activity running smoothly while spotting issues early. You will work closely with the CFO Office and Executive Assistant, bringing a practical,

Qualifications

• Experience as a Team Assistant, PA or similar supporting multiple senior leaders.
• Confidence managing several diaries, meetings and travel arrangements.
• Experience in a busy corporate environment undergoing change or transformation.
• Strong organisation and attention to detail with proactive problem solving.
• Clear and confident communication with colleagues at different levels.

Responsibilities

• Manage diaries for several senior leaders and prioritise conflicts.
• Coordinate internal and external meetings, rooms, Teams calls, visitors and materials.
• Arrange UK and international travel and adapt quickly to changes.
• Prepare documents, agendas, presentations and meeting materials.
• Support inboxes and correspondence; capture actions and follow ups.
• Process expenses, invoices and purchase orders accurately and on time.
• Support leadership events and CFO team activities.
• Collaborate with the Executive Assistant and provide cover when needed.
• Use initiative to resolve day-to-day problems and find solutions.

Skills

Diary management

Meeting coordination

Travel arrangement

Communication

Problem solving

Multitasking

Microsoft 365

Outlook

Teams

Word

PowerPoint

Excel

Tools

Microsoft 365 apps

Outlook

Teams

Word

PowerPoint

Excel

Job description

This is a full time, hybrid role based in Nuneaton, with a minimum of two days per week in the office and travel to London on occasion.

From time to time, business priorities may mean some flexibility around usual working hours or travel is needed. We will aim to give reasonable notice wherever possible and support a sustainable, balanced way of working.

Intro

We are looking for a proactive Team Assistant to support several senior leaders across our CFO Leadership Team.

This is a varied role in a busy and changing environment where strong organisation, good judgement and a practical approach really matter. You will help create capacity for the leaders you support, keeping diaries, meetings, travel and day to day activity running smoothly while spotting issues and solving them before they become bigger problems.

You will also work closely with the Executive Assistant to our CFO as part of a collaborative CFO Office support team.

The Role

• Manage diaries for several senior leaders, resolving clashes and keeping priorities on track
• Coordinate internal and external meetings, including rooms, Teams calls, visitors and supporting materials
• Arrange UK and international travel and respond quickly when plans change
• Prepare documents, agendas, presentations and meeting materials to a high standard
• Support inboxes and correspondence where required
• Capture actions and make sure practical follow ups are completed
• Process expenses, invoices, purchase orders and other administration accurately and on time
• Support leadership events, meetings and wider CFO team activity
• Work closely with the Executive Assistant, sharing information, flagging issues early and providing cover when needed
• Use your initiative to resolve day to day problems and find the right answer rather than simply passing an issue on

The Person

• Experience as a Team Assistant, PA or similar role supporting multiple senior leaders
• Confidence managing several diaries, meetings, travel arrangements and competing priorities
• Experience working in a busy corporate environment, ideally one experiencing change or transformation
• Strong organisation and attention to detail
• A practical, proactive approach to problem solving
• Clear and confident communication with colleagues at different levels
• Strong Microsoft 365 skills, including Outlook, Teams, Word, PowerPoint and Excel
• The ability to work collaboratively while taking ownership of your own priorities

What we offer

Our Benefitsfor this role include, but not limited to:

• H&B Employee Discount - 25%
• Pension companycontribution
• Exclusivebenefits, free advice and savings from a range of retailers and providers
• And many more!

We're passionate about helping every colleague thrive across all dimensions of wellbeing, and we're committed to having a diverse and inclusive workplace. In line with our EPIC values (Expertise, Pioneering, Inclusive, Caring), we embrace and actively celebrate all our colleagues' unique and varying experiences, backgrounds, identities and cultures - I am me, we are H&B.

Holland & Barrett does not accept unsolicited resumes from search firms/recruiters. Please do not forward resumes to our job alias, employees, or any other company location. Holland & Barrett is not and will not be responsible for any fees if a candidate submitted by a search firm/recruiter unless otherwise agreed with respect to specific open position(s). #LI-HYBRID #LI-JK2