Management Team Assistant

Something & Nothing | B Corp™; Greater London; Remote; GBP 35,000 - 45,000; Full time

Job summary

A dynamic beverage company is seeking a proactive Management Team Assistant to provide vital operational support for the management team. The role involves coordinating meetings, managing communications, and enhancing the organisational culture. This remote role requires exceptional organisational skills and serves as a cornerstone for the team’s efficiency and productivity.

Benefits

Pension scheme

Flexible working from home or co-working spaces

25 days holiday plus 4 rejuvenation days

Quarterly get-togethers and socials

Free beverage supply

Qualifications

• Experience as an Executive Assistant, supporting company projects and timelines.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Experience organizing team events and meetings.

Responsibilities

• Provide administrative support to the management team, including calendar management.
• Assist in organising team events, meetings, and off-site activities.
• Support HR functions including job adverts and onboarding.

Skills

Exceptional Organisation and Time Management

Strong communicator (written/aural/verbal)

Tech-Savviness

Problem-Solving and Critical Thinking

Adaptability and Multitasking

Discretion and Professionalism

Tools

Microsoft Office Suite

Google Workspace

Job description

Something & Nothing is disrupting the global soda category with a range of award-winning Premium Sodas designed for the modern conscious consumer. Our beverages are available in the US, UK, and Europe and can be found in the world’s best retailers, hotels, cafes, and restaurants. We are seeking someone to support the Management Team, comprising two co-founders and the CFO, in enhancing the executives' productivity, supporting the growth of all team members, and continually improving the company’s organisational culture.

About The Role

As the Management Team Assistant, you will be the backbone of our team, providing administrative and operational support to ensure efficiency and productivity. You will work closely with leadership and different departments, assisting with scheduling, communications, office management, event planning, training programs, cultural initiatives, and project coordination.

• Provide administrative support to the management team, including calendar management, meeting coordination, document management, and travel arrangements.
• Manage the co-working needs of the team
• Assist in organising team events, meetings, and off-site activities.
• Support team members with HR functions, including setting up job adverts, onboarding new hires, maintaining employee records, and managing key employee days (e.g. birthdays)
• Help maintain company documentation, ensuring organisation and accessibility.
• Take on ad hoc projects to support business growth and operational improvements.
• Arrange all board meetings and other management team meetings
• Attend board meetings, take minutes and circulate
• Manage the Shared Drives - ensure they are kept organised and up to date
• Support the management team with administrative tasks related to investment fund raising, investor relations, and other key projects
• Identify and manage technology that supports the team with being more efficient, effective and connected
• Provide support for the finance team across Accounts Payable, Accounts Receivable & and company-wide expenses
• Work with the Management Team on training and culture initiatives
  
  

Requirements

About You

You are highly organised, efficient, and proactive, ensuring seamless day-to-day operations. Your excellent communication skills allow you to collaborate effectively with team members and external stakeholders. Your adaptability and problem-solving abilities enable you to handle diverse tasks and unexpected challenges with ease. Additionally, you maintain confidentiality and discretion when dealing with sensitive information, fostering trust within the team. You love supporting the team and working on a variety of projects that provide opportunities for everyone to grow and connect.

Six Skills For Success

• Exceptional Organisation and Time Management
• Strong communicator (written/aural /verbal)
• Tech-Savviness
• Problem-Solving and Critical Thinking
• Adaptability and Multitasking
• Discretion and Professionalism
  
  

Experience

• Broad range of Executive Assistant tasks
• Supporting company projects and timelines
• Proficiency in Microsoft Office Suite, Google Workspace, and other productivity tools. Confident in finding and learning new software.
• People projects, including recruitment support, inductions, and training programs
• Management of legal documents
• Arranged and attended Board Meetings
• Organising team events and meetings
• Working independently and anticipating the needs of a remote team
  
  

Benefits

What You Need To Know

This is a remote role. However, there will be a need to meet with the team in co-working locations.

We will be interviewing candidates as they apply, and we may occasionally close job advertisements early if we receive a sufficient number of applicants. Please don’t delay in submitting your application.

Something & Nothing is an equal opportunity employer. We do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.

Please let us know if there is anything we can do to accommodate you to participate fully in the recruitment or interview process.

Job details

• Full-time employment
• Salary up to £45k, depending on experience and role-fit.
• Pension scheme
• Flexible working, either from Home or Co-working spaces, are available for Team meet-ups
• A unique and differentiated culture that supports curiosity, promotes creativity and personal development
• The chance to join a small but fast-growing and energetic team with plenty of scope to grow your role alongside the business
• 25 days holiday (on top of Bank Holidays)
• 4 rejuvenation days to allow for your curiosity to run wild and to rejuvenate your mind, body and spirit
• Quarterly get-togethers and socials
• All the Something & Nothing cans you could possibly drink