Legal PA

Strictly Recruitment; Greater London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading international law firm in Greater London seeks an experienced Secretarial Assistant to support the Restructuring practice. The ideal candidate will have 3-6 years of experience in a secretarial role, managing busy schedules and providing comprehensive administrative support to Partners. Responsibilities include managing diaries, coordinating meetings, and handling legal document preparation. The position offers a dynamic working environment, ideal for detail-driven professionals.

Qualifications

• 3–6 years’ experience in a secretarial or assistant role.
• Experience supporting senior stakeholders or Partners.
• Proven ability to manage busy diaries and multiple priorities.

Responsibilities

• Manage complex diary scheduling and calendars.
• Coordinate in-person and hybrid meetings.
• Prepare and edit legal documents and correspondence.

Skills

Diary management

Document preparation

Client communication

Organizational skills

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Outlook

Job description

A leading international law firm is looking to add an experienced Secretarial Assistant to support a busy Restructuring practice based in London's West End.

This is an excellent opportunity for a proactive, detail‑driven professional to work closely with Partners and senior fee earners in a fast‑paced, high‑volume team, delivering first‑class administrative and client service support.

The Role

As a Secretarial Assistant, you will provide comprehensive administrative support to Partners within the Restructuring team. The role is varied and hands‑on, requiring confidence, strong judgement, and the ability to manage multiple priorities in a pressurised environment.

Key responsibilities include:

• Managing heavy and complex diary scheduling and calendars via Outlook
• Coordinating in‑person and hybrid meetings, including all logistics
• Handling billing, invoicing and expense reports, liaising with Finance as required
• Preparing and editing legal documents, correspondence, presentations and spreadsheets
• Managing travel arrangements including flights, accommodation and transport
• Monitoring email inboxes, screening calls and acting as a key point of contact
• Supporting business development activities and client engagements
• Maintaining confidential files and records with discretion and accuracy
• Using firm systems and processes to improve efficiency and client service
• Assisting with ad‑hoc projects and additional support as required

What We’re Looking For

• 3–6 years’ experience in a secretarial or assistant role, ideally within legal or professional services
• Strong experience supporting senior stakeholders or Partners
• Proven ability to manage busy diaries and multiple concurrent priorities
• Excellent working knowledge of Microsoft Word, Excel, PowerPoint and Outlook
• Experience with billing, invoicing and document management systems
• Highly organised, detail‑oriented and able to work independently
• Confident communicator who works well both autonomously and as part of a team
• Professional, discreet and client‑focused approach