Team Assistant

FY Recruitment; Greater London; On-site; GBP 40,000 - 45,000; Full time

Job summary

FY Recruitment is seeking an experienced Team Assistant to join our London office, supporting approximately 15 people across two teams, including Partners. The role focuses on financial administration, invoicing, proof-reading, client and project database management, and bid production.

You’ll be joining a social, friendly company with a fantastic culture where collaboration and a positive working environment are valued.

Qualifications

• Strong administration experience in a fast-paced professional environment.
• Experience in construction, property or project management consulting is a plus.
• Experience supporting a team, including senior stakeholders or Partners.
• Financial administration experience with invoicing, tracking or reporting.
• Advanced Excel and strong MS Office skills.
• Experience with Adobe InDesign or similar design/publishing software.

Responsibilities

• Provide day-to-day administrative support to Partners and the wider team.
• Provide holiday cover and broader secretarial support.
• Arrange meetings, travel, hotels and events.
• Produce bids, client documents, project profiles and presentations using Microsoft Office and InDesign.
• Manage project portals, client information and databases.
• Maintain financial trackers and support invoicing and reporting.
• Support Business Development through content production and management.
• Onboard new employees and advise on branding, tools, resources and policies.
• Handle correspondence, calls and queries professionally.
• Proofread documents for accuracy and presentation.

Skills

Administration

Excel

Microsoft Office

Adobe InDesign

Bid production

Invoicing

Tools

Microsoft Office

Adobe InDesign

Job description

Team Assistant – London

Salary: £40,000–£45,000, dependent on experience
Location: London
Employment Type: Permanent
Working Pattern: 4 days in the office, 1 day from home

The Role

We are seeking an experienced Team Assistant to join our London office and support approximately 15 people across two teams, including Partners. The role focuses on financial administration, invoicing, proof-reading, client and project database management, and bid production.

You’ll be joining a social, friendly company with a fantastic culture, where collaboration, teamwork and a positive working environment are valued.

Key Responsibilities

• Provide day-to-day administrative support to Partners and the wider team.
• Provide holiday cover and wider secretarial support.
• Arrange meetings, travel, hotels and events.
• Produce bids, client documents, project profiles and presentations using Microsoft Office and Adobe InDesign.
• Manage project portals, client/project information and databases.
• Maintain financial trackers and support fee forecasting, invoicing and reporting.
• Raise, check, receipt and issue invoices, ensuring accuracy and timely follow-up.
• Support Business Development through content production and management.
• Support the onboarding of new employees and advise colleagues on branding, tools, resources and policies.
• Handle correspondence, calls and queries professionally.
• Proofread documents to ensure accuracy, consistency and a high standard of presentation.
• Provide general administrative and ad hoc support, including potential document control for the Construction Management team

About You

We are looking for someone who can demonstrate:

• Strong administration experience gained in a fast-paced professional environment.
• Ideally, experience within the construction, property or project management consulting industries.
• Previous experience supporting a team, including senior stakeholders or Partners.
• Previous financial administration experience, particularly involving invoicing, financial tracking or reporting.
• Advanced Microsoft Excel and strong Microsoft Office skills.
• Experience with Adobe InDesign or a similar design/publishing programme; previous bid production experience would be advantageous.
• Excellent attention to detail and strong numerical, written and verbal communication skills.
• Good business and commercial awareness.
• Discretion when handling sensitive commercial information.
• Strong organisation, interpersonal, problem-solving and decision-making skills.
• A proactive, professional “can-do” attitude and the ability to work under pressure.
• Experience organising client entertainment and events; knowledge of London venues would be desirable.

Recruitment Timeline

Candidates with no more than four weeks' notice are preferred. Interviews are expected to be completed by 28 August.

Salary: £40,000–£45,000, dependent on experience.