Team Assistant

Huntress; Greater London; On-site; GBP 41,000 - 47,000; Full time

Job summary

Huntress is recruiting a Team Assistant in London for a hybrid role within a global financial services firm’s Technology team, supporting three Senior Executives. The position is 30.00–34.14 GBP per hour, temporary to permanent, based in London City, with 9am–5pm hours and a hybrid model (4 days in office).

The role involves extensive diary management, travel arrangements, handling confidential queries, preparing reports and meeting papers for Board and regulatory meetings, and on-boarding

Qualifications

• Previous experience supporting a minimum of 3 Directors/Senior Partners essential
• Must have a minimum of 3 years' experience in a support position
• Financial services experience desirable not essential
• Prior experience working in a fast-paced administrative role in a corporate environment
• Experience interacting effectively with Senior Management
• Hard-working, reliable and proactive, strong organsation skills

Responsibilities

• Extensive diary management to Senior Executives, prioritising meetings and preparing documentation
• Organising complex travel itineraries, including flights, accommodation, transport and visas
• Managing high-level queries and handling sensitive, confidential information
• Preparing and distributing reports, presentations and meeting papers for Board, Executive and regulatory meetings
• Overseeing travel, expenses and leave administration for the Management Team
• Drafting ad-hoc communications and supporting internal information flow
• Organising departmental meetings, including agenda preparation
• Supporting on-boarding for senior new starters
• Providing general administrative support as required

Skills

Diary management

Travel arrangements

Executive support

Reports preparation

Meeting papers

Onboarding support

Administrative support

Coordination with Senior Management

Job description

Team Assistant

30.00ph- 34.14ph

Temp to perm

London City

Financial Services

Hybrid-4 days in office

9am-5pm

A global financial services firm requires a Team Assistant to join their Technology team to support 3 Senior Executives.

The role:

• Extensive diary management to Senior Executives, prioritising meetings and preparing documentation
• Organising complex travel itineraries, including flights, accommodation, transport and visas
• Managing high-level queries and handling sensitive, confidential information
• Preparing and distributing reports, presentations and meeting papers for Board, Executive and regulatory meetings
• Overseeing travel, expenses and leave administration for the Management Team
• Drafting ad-hoc communications and supporting internal information flow
• Organising departmental meetings, including agenda preparation
• Supporting on-boarding for senior new starters
• Providing general administrative support as required

The Candidate:

• Previous experience supporting a minimum of 3 Directors/Senior Partners essential
• Must have a minimum of 3 years' experience in a support position
• Financial services experience desirable not essential
• Prior experience working in a fast-paced administrative role in a corporate environment
• Experience interacting effectively with Senior Management
• Hard-working, reliable and proactive, strong organsation skills

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.