Team Assistant

Victoria Lindfield Associates; City Of London; Hybrid; GBP 40,000 - 50,000; Full time

Benefits offered by this job

2 days WFH

3 days in office

Job summary

Victoria Lindfield Associates, a global executive search and leadership advisory firm, seeks an Assistant / Project Coordinator in London. You will support Consultants and Researchers, coordinate interviews across time zones, manage diaries, arrange travel, and assist with client reports.

The role requires 18+ months of office experience, strong organisational skills, and excellent written communication. We offer 2 days of remote work, 3 days in-office, and a supportive team culture with career

Qualifications

• Minimum 18 months of office-based experience
• Bright, proactive, highly organised
• Strong MS Office skills including Word, Outlook and PowerPoint

Responsibilities

• Coordinate candidate, client, and internal interviews across multiple time zones
• Manage complex diaries for senior team members
• Arrange travel plans and bookings
• Coordinate virtual and in-person meetings
• Support executive search assignments with client reports
• Prepare and edit documents and client materials
• Draft, proofread and coordinate professional correspondence
• Maintain CRM and internal systems
• Support events and strategic projects and the wider London team

Skills

MS Office

Diary management

Stakeholder liaison

Proofreading

Organisational skills

Job description

Assistant / Project Coordinator, £40k-£50k + benefits. West End

Global Executive Search & Leadership Advisory Firm. 2 Days WFH

We are working with a highly successful global executive search and leadership advisory firm, who are hiring an Assistant / Project Coordinator to join their growing London office. Working at the heart of a busy and successful team, you will provide broad administrative and project support to Consultants and Researchers, help to coordinate high-profile executive search assignments and keep projects moving forward. Previous executive search experience is not required; they are looking for someone with a minimum of 18 months' office experience who is bright, proactive, highly organised, and keen to learn.

Duties include:

• Coordination of candidate, client, and internal interviews across multiple time zones
• Complex diary management and scheduling for senior team members
• Organisation of travel arrangements
• Coordination of virtual and in-person meetings
• Supporting executive search and consulting assignments, including preparation of client reports
• Producing and editing high-quality Word documents, PowerPoint presentations, proposals, and client-facing materials
• Drafting, proofreading, and coordinating professional correspondence
• Maintaining accurate information across the firm's CRM and internal systems
• Supporting the EA/Office Manager with events, marketing initiatives, and strategic projects
• Providing wider administrative and operational support across the London team

Candidate profile:

• Minimum 18 months' office-based experience, ideally as an Assistant, Team Coordinator or Project Coordinator
• Highly organised, with the ability to juggle multiple priorities and deadlines
• Strong Microsoft Office skills, particularly Word, Outlook, and PowerPoint
• Excellent written communication, proofreading, and document production skills
• Confident, professional communicator, comfortable liaising with senior stakeholders
• Proactive, resourceful and solutions focused
• Excellent attention to detail and committed to producing high-quality work
• Comfortable working at pace within a busy, deadline-driven environment
• Discreet, professional, and able to exercise sound judgement
• Ambitious, keen to learn and looking for a role offering genuine career development

Salary & benefits:

• £40k-£50k (DOE)
• Discretionary annual bonus
• 2 days WFH / 3 days in office
• Genuine career progression opportunities
• Supportive, professional, and collaborative team culture
• Excellent opportunity to develop project management, stakeholder engagement, and operational skills