Team Administrator

Hyper Recruitment Solutions Ltd; Windsor; Remote; GBP 1,653,000 - 2,204,000; Part time

Benefits offered by this job

Remote working

Job summary

Hyper Recruitment Solutions Ltd in the pharmaceutical sector is seeking a proactive Team Administrator on a part-time, fully remote basis (18 hours per week). This role combines coordination, communication and high-level administrative support within a busy, compliance-focused environment, offering flexibility and opportunities to contribute to key projects and events.

You will manage travel arrangements, schedule meetings across time zones, handle expense reports and trackers, and provide

Qualifications

• Experience in an administrative or coordination role within pharma/healthcare, especially in a compliance function.
• Proficiency in MS Word, Excel, PowerPoint; SAP and Source Clear software desirable.
• Strong interpersonal, communication and organizational skills with attention to detail.

Responsibilities

• Coordinate business travel arrangements and itineraries for stakeholders.
• Schedule meetings across multiple time zones and prepare materials.
• Manage expense reports and update meeting trackers and agendas.
• Provide on-site support during events (printing, IT, catering, room setup).
• Support the team with various administrative tasks to maintain efficiency.

Skills

MS Word

MS Excel

PowerPoint

SAP

Source Clear

Tools

SAP

Source Clear

Job description

We are currently looking for a Team Administrator to join a dynamic team within the pharmaceutical sector. This part-time position offers the flexibility of remote working and is ideal for someone seeking a role that combines coordination, communication, and administrative support at a professional level. The role involves supporting key events and assisting the team with various ad hoc tasks to ensure smooth operations.

This is an excellent opportunity for a proactive individual with experience in a busy, compliance-focused environment to contribute to high-profile meetings and projects. Our client values initiative and attention to detail, offering a chance to work at a reputable organization in a supportive, flexible setting.

This is a part time role offering 18 hours per week, is a 6 month contract with the potential to extend and offers fully remote working.

KEY DUTIES AND RESPONSIBILITIES

Your duties as the Team Administrator will be varied however the key duties and responsibilities are as follows:

As the Team Administrator you will coordinate business travel arrangements and itineraries, ensuring smooth logistics for internal and external stakeholders.

As the Team Administrator you will schedule meetings across different time zones, prepare relevant materials, and communicate effectively in English.

As the Team Administrator you will manage expense reports and update meeting trackers, agendas, and related documentation.

As the Team Administrator you will provide on-site support during events, including printing, IT assistance, catering, and room setup.

As the Team Administrator you will support the team with various administrative tasks to maintain operational efficiency.

ROLE REQUIREMENTS

To be successful in your application to this exciting role as the Team Administrator we are looking to identify the following on your profile and past history:

• Proven experience in a similar administrative or coordination role within the pharmaceutical or healthcare industry, especially within a compliance function
• Highly proficient in Microsoft Word, Excel, and PowerPoint; knowledge of SAP and source clear software is desirable
• Excellent interpersonal, communication, and organizational skills, with strong attention to detail
• As the Team Administrator you will be self-motivated, able to work independently, and willing to support a busy team

Key Words: administrative support / coordination / pharmaceutical industry / compliance / remote working / event support / travel arrangements / team support / MS Office / SAP / source clear software

Hyper Recruitment Solutions Ltd (HRS) is an Equal Opportunities employer. We welcome applications from anyone who meets the role requirements. HRS exclusively supports the STEM sectors, combining recruitment expertise with scientific knowledge to help you advance your career