Team Administrator

Cpl Life Sciences; Uxbridge; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading life sciences company in Uxbridge is seeking a Team Administrator/Personal Assistant for a 6-month FTC. The successful candidate will support the Global Product Strategy team in meeting planning, calendar management, and travel logistics. Ideal applicants will have experience as an administrator, preferably within the pharmaceutical or life sciences sector, and demonstrate proficiency in Microsoft Office. This is a hybrid role with three days in the office and two remote.

Qualifications

• Experience as an administrator, particularly in complex logistics.
• Background in Pharmaceutical/Lifesciences is advantageous.
• Ability to work under pressure with multiple priorities.

Responsibilities

• Manage internal meeting planning and events for the GPS team.
• Coordinate calendar for congresses and team offsites.
• Assist with travel and logistics planning for team events.

Skills

Multitasking

Process implementation

Microsoft Office proficiency

Team player

Education

Educated to at least A Level or similar

Job description

Team Administrator/Personal Assistant – Global Product Strategy

Location: Uxbridge (3 days a week in office and 2 remote)

Duration: 6-month FTC

Role and responsibilities:

• Support GPS team with internal meeting planning and events—book rooms, catering, send invites, track acceptances, follow-ups etc
• Own and manage GPS calendar—congresses, team offsites, board meeting dates etc (aiding team engagement and ability for forward planning)
• Support VP GPS in scheduling and logistics planning for GPS team offsites
• Support VP GPS with travel bookings, hotel bookings and expense submissions
• Support wider GPS team with travel bookings for GPS co‑ordinated events—cross country brand planning reviews etc

Requirements:

• Need someone who can balance multiple priorities and complex logistics.
• Experience working as an administrator with experience of developing and implementing effective processes
• Pharmaceutical/ Lifesciences background is a plus
• Educated to at least A Level or similar
• Proficient in Microsoft Office, including competency in Outlook, Word, PowerPoint and Excel
• Ability to work under pressure with multiple priorities, occasionally to tight deadlines
• Makes day to day decisions individually or collaboratively within immediate work area, ensuring peers understand decisions taken
• Sets high personal standards and has a desire for success
• Genuine team player with a supportive and helpful approach to all internal and external personnel
• Experienced, can hit the ground running.