Team Administrator

Engelhart; London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading company in commodities trading is seeking a proactive Team Administrator for their London office. The successful candidate will support various functions, including diary management and employee engagement. This role offers a dynamic environment and opportunities for professional growth, ensuring no two days are the same.

Benefits

Competitive compensation

25 days of annual holiday entitlement

Robust benefits package

Employer pension contribution

Opportunity for ongoing development

Qualifications

• Proven experience in administrative, team assistant or office coordinator role.
• Strong diary and calendar management experience across multiple stakeholders.
• Exceptional organisational and multitasking skills.

Responsibilities

• Act as primary point of contact for general office management queries.
• Schedule interviews and manage communication between candidates and hiring managers.
• Manage diaries and meeting schedules for senior team members.

Skills

Organisational skills

Communication skills

Attention to detail

Interpersonal skills

Multitasking skills

Tools

MS Office (Outlook, Word, Excel, PowerPoint)

Job description

About Us

Engelhart was founded in 2013 by BTG Pactual Group as a commodities trading company. Our business model is “asset light” and highly diversified – giving us the ability to adapt effectively and nimbly to changing market conditions. We have assembled successful multidisciplinary teams, leveraging advanced fundamental analysis with deep quantitative and weather research capabilities. Our activities are underpinned by strong risk management practices and by powerful technology and operational excellence. We have exceptional teams with diverse global backgrounds and decades of experience, and are driven by a highly collaborative culture, across products and competencies.

In 2024, Engelhart acquired Trailstone, a global energy trading and technology company. The acquisition provides us with new expertise, analytics and proprietary technology which is being used to provide risk management and optimisation services to help maximise the value of our clients’ renewable power. The acquisition also expanded Engelhart’s capabilities into physical natural gas across North America, a critical fuel to support the energy transition.

Our talented and experienced individuals work together according to its four company values: be bold, be collaborative, be proactive, be your best.

Team Administrator – London, UK

About the Role

We are seeking a proactive and detail-oriented Team Administrator to join our London office. This role supports multiple functions across corporate facilities, diary management, recruitment coordination, and employee engagement. The ideal candidate will be highly organised, communicative, and capable of handling a fast-paced, dynamic environment whilst delivering excellent internal support.

This will be a full-time role, owning the following responsibilities:

Facilities Administration

• Act as the primary point of contact for general office management queries.
• In conjunction with the Corporate Services team of the parent company, liaise with building management, cleaners, security, and vendors to ensure the office environment is well-maintained.
• Support health and safety compliance and onboarding of new employees with workplace inductions.
• Monitor office supplies, equipment, and meeting room bookings.
• Coordinate desk allocations, office access, and visitor management.
  
  

Recruitment & Onboarding Support

• Schedule interviews and manage communication between candidates, hiring managers, and recruiters.
• Coordinate candidate logistics including virtual meeting links or in-person interview arrangements.
• Maintain candidate documentation with confidentiality and accuracy.
• Work with the People Team to assist with onboarding preparation, including welcome packs, system access, and induction agendas.
  
  

Diary & Meeting Management

• Manage diaries and meeting schedules for senior team members and key stakeholders.
• Coordinate internal and external meetings, ensuring agendas, materials, and follow-ups are prepared in advance.
• Monitor and prioritise calendar conflicts to ensure efficient use of time.
• Assist with travel booking and expense management.
  
  

Employee Engagement & Events

• Support the planning and execution of employee events, such as team offsites, seasonal celebrations, and wellbeing activities.
• Assist with internal communication efforts and company-wide initiatives to drive engagement.
• Provide administrative support for diversity, equity & inclusion initiatives.
  
  

General Administration

• Provide ad-hoc administrative support to senior team members and functional leads.
• Assist with document formatting and data entry tasks.
• Contribute to a positive team culture and act as a go-to person for internal queries.
  
  

About You

You are a confident and capable administrator who thrives in a support role and enjoys juggling a variety of tasks. You have a natural ability to stay organised, keep others on track, and bring a calm, solutions-focused attitude to busy working days. Whether you are coordinating diaries, planning an event, or organising complex interview schedules, you take pride in getting the details right and making things run smoothly. You are proactive, approachable, and able to build trusted relationships across teams and levels.

You are looking for a role where your skills make a genuine impact on the day-to-day experience of employees - and where no two days feel the same.

The following education, experiences and skills are essential for application:

• Proven experience in an administrative, team assistant or office coordinator role.
• Strong diary and calendar management experience across multiple stakeholders, ideally in a global environment.
• Exceptional organisational and multitasking skills, with strong attention to detail.
• Excellent communication and interpersonal skills, with the ability to flex communication style with different stakeholders.
• Confident using MS Office (Outlook, Word, Excel, PowerPoint).
• Ability to handle sensitive information with confidentiality and discretion.
  
  

The Following Experiences Are Desirable But Not Essential

• Prior experience in a corporate and/or professional services environment.
• Exposure to HR, recruitment and/or employee engagement initiatives.
• Understanding of workplace health and safety and/or office management procedures.
  
  

What we offer

• Competitive compensation and participation in Engelhart’s discretionary bonus plan.
• 25 days of annual holiday entitlement, excluding UK public holidays.
• Robust benefits package such as medical, dental, life insurance, generous employer pension contribution, and supplemental benefits partially subsidised by the Company.
• Willingness to support ongoing development subject to the terms of the Learning & Development policy.
  
  

We believe in inclusivity and are therefore dedicated to ensuring all employees – across gender identity, race, ethnicity, sexual orientation, religion, life experience, background and more – feel welcome and included in the company. We promote diversity because we believe it is essential to our ability to think holistically.

We believe in inclusivity and are therefore dedicated to ensuring all employees – across gender identity, race, ethnicity, sexual orientation, religion, life experience, background and more – feel welcome and included in the company. We promote diversity because we believe it is essential to our ability to think holistically.