Executive Support Team Administrator

UCL AI Centre; London; Hybrid; GBP 35,000 - 42,000; Part time

Job summary

UCL AI Centre is seeking a part-time Executive Support Team Administrator to enhance the functioning of its Directorate. The role involves supporting senior management with various administrative tasks, managing diaries, and ensuring confidentiality. This opportunity promises a collaborative environment with exciting benefits, including generous holiday and pension schemes.

Benefits

41 Days holiday

Defined benefit pension scheme

Cycle to work scheme

On-Site nursery

On-site gym

Qualifications

• Substantial office/administrative experience including managing busy and complex electronic diaries.
• Experience of handling and maintaining confidential information.

Responsibilities

• Providing administrative support to multiple members of IOE’s Senior Management Team.
• Interacting with internal and external stakeholders efficiently.

Skills

Office administration

Diary management

Confidential information handling

Job description

Ref Number B16-01832 Professional Expertise Administration and Business Support Department School of Education (B16) Location London Working Pattern Part time Salary £35,930-£41,255 Contract Type Permanent Working Type Hybrid Available for Secondment No Closing Date 09-Jul-2025

About Us

About IOE

IOE is UCL Faculty of Education and Society.

Founded in 1902, IOE has been shaping policy and helping government, organisations and individuals navigate a changing society for the last 120 years. We embrace collaboration and excellence to create a future that is inclusive and just, and have been ranked number one for education every year since 2014 in the QS World University Rankings by Subject.

About The Directorate

Led by the Director and Dean, the IOE Directorate is the central administrative office for the IOE and acts as the point of contact for senior central UCL officers, other faculties of UCL and external organisations. It is responsible for setting, managing and monitoring the overall strategic direction and operational plans for the IOE. The Directorate’s Executive team comprises the following staff:

• Director and Dean
• Pro-Director Education
• Pro-Director Research and Development
• Director of Operations
• Director of Strategy, Policy and Public Affairs
• Head of Finance
  
  

The Directorate works closely with the six Heads of Department, the Vice-Deans and the leads for professional services departments within IOE, including research services, business and enterprise, and marketing and communications.

About The Role

To support the Executive Officer (EO) and two Executive Assistants (EA) in the efficient functioning of the Directorate and across the faculty, providing administrative support to multiple members of IOE’s Senior Management Team within the Directorate.

This is an important post within IOE’s Directorate, offering an opportunity to undertake a wide variety of operational activities including interacting with individuals both inside and outside of UCL.

This post is available at 0.8 FTE (29.2 hours per week).

Interviews will be held on Wednesday 30th July 2025.

About You

You will have demonstrable and relevant professional administrative experience: substantial office/administrative experience including managing busy and complex electronic diaries, servicing committees and minute taking.

You will also have experience of handling and maintaining confidential information and communications; working discreetly, sensitively and effectively.

Your application form should address all the person specification points and should clearly demonstrate how your skills and experience meet each of the criteria.

It is important that the criteria are clearly numbered and that you provide a response to each one.

What we offer

As well as the exciting opportunities this role presents, we also offer some great benefits some of which are below:

• 41 Days holiday: 27 days annual leave 8 bank holiday and 6 closure days (pro rata for part time staff)
• Additional 5 days’ annual leave purchase scheme (pro rata for part time staff)
• Defined benefit career average revalued earnings pension scheme (CARE)
• Cycle to work scheme and season ticket loan
• Immigration loan
• Relocation scheme for certain posts
• On-Site nursery
• On-site gym
• Enhanced maternity, paternity and adoption pay
• Employee assistance programme: Staff Support Service
• Discounted medical insurance
  
  

Visit https://www.ucl.ac.uk/work-at-ucl/reward-and-benefits to find out more.

Our commitment to Equality, Diversity and Inclusion

As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.

We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce.

These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women.

Our faculty holds an Athena SWAN Silver award, in recognition of our commitment to advancing gender equality.

Available documents

Attached documents are available under links. Clicking a document link will initialize its download.

• download: How To Apply - Guidance.pdf
• download: Executive Support Team Administrator - Candidate Information Pack.pdf