Team Administrator

Confidential; Birmingham; On-site; GBP 18,000 - 24,000; Full time

Job summary

Confidential is urgently seeking a Team Administrator to support the office for a four-week sickness cover. The role is office-based, 9-5:30, Monday to Friday, near Cherry Street with no parking.

You will handle reception, document formatting, MS Office tasks, travel bookings, meeting room arrangements and general admin support under the Senior Administrator, with emphasis on initiative, reliability and professionalism.

Qualifications

• Professional services experience preferred but graduates with strong MS Office skills will be considered.
• Friendly, proactive approach and ability to work with technical teams and support administrative activities.
• Experience in busy office environment with reception and admin duties; strong MS Office skills preferred.

Responsibilities

• Meet and greet visitors
• Format reports, letters and fee proposals
• Use Outlook to arrange meetings and book rooms
• Arrange travel, accommodation and car hire
• Assist with office running and facilities tasks
• Handle deliveries and arrange couriers
• Place orders for office supplies and PPE
• Assist with room set up for meetings and catering
• Raise purchase orders and expense claims; manage timecards
• Produce PowerPoint presentations and spreadsheets; format reports

Skills

Reception duties

Report formatting

Outlook scheduling

Travel arrangements

Event organisation

Facilities management

Office supplies

PowerPoint

Spreadsheets

MS Teams

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Teams

Job description

Team Administrator Urgently Required

Location: Close to Cherry Street with no parking

Hours: 9-5.30pm Monday to Friday all office based
Contract: Temp role for 4 weeks approx. to cover sickness

Working for this large, well established company you will provide administrative support to the office working under the direction of the Senior Administrator. The support provided includes undertaking office specific activities and supporting project teams. You will provide general admin support to the office. Daily responsibilities will include a variety of tasks.

Your role:

• Meeting and greeting visitors
• Formatting of reports, letters and fee proposals
• Using Microsoft Outlook to arrange meetings and book meeting rooms
• Arrange travel, accommodation and car hire for colleagues at all levels. You may be required to assist with the organisation of external events.
• Assist the Senior Administrator in the office running/facilities management tasks
• You will deal with deliveries and arrange couriers
• Place orders for office supplies, stationery, PPE
• Assisting with room set up/set down for meetings
• Ordering catering
• Raise purchase orders, process expense claims, complete timecards and arrange meetings/communicate with colleagues using 'Microsoft Teams.
• Produce PowerPoint presentations and spread sheets, report formatting and production.
• Print, scan, copy documents.

The person:

• Ideally you will have previous experience in a professional services environment, but strong graduates with good admin/MS office skills will be considered
• You will need to have a friendly, open approach to how you work, while being able to actively work with the technical teams and support many of the administrative activities
• Previous experience of working in a busy office environment undertaking reception and office administration duties and have strong computer skills in Microsoft Outlook, Word, Excel and PowerPoint preferred
• You will have a high degree of self-management, initiative, reliability and flexibility to ensure that the best possible service is given to internal and external clients
• You will have the ability to manage multiple priorities with professionalism and attention to detail.