Team Administrator

Focus Resourcing Limited; Birmingham; On-site; GBP 14,000 - 19,000; Full time

Job summary

Focus Resourcing Limited in Birmingham is recruiting an Office Administrator to provide essential admin support, under the direction of the Senior Administrator. This is a temporary, office-based role for about four weeks to cover sickness, with hours 9:00 to 17:30, Monday to Friday, near Cherry Street.

You will greet visitors, format documents, arrange meetings, travel, and assist with facilities, purchases, and general office tasks, using Outlook, Word, Excel, and PowerPoint.

Qualifications

• Experience in a professional services environment preferred.
• Strong admin/MS Office skills required.
• Good communication and organisational abilities.

Responsibilities

• Meeting and greeting visitors
• Formatting of reports, letters and fee proposals
• Using Microsoft Outlook to arrange meetings and book meeting rooms
• Arrange travel, accommodation and car hire for colleagues; assist with external events
• Assist the Senior Administrator in office running/facilities management tasks
• Deal with deliveries and arrange couriers
• Place orders for office supplies, stationery, PPE
• Assist with room setup/set down for meetings
• Arrange catering
• Raise purchase orders, process expense claims, complete timecards and arrange meetings/communication via Microsoft Teams
• Produce PowerPoint presentations and spreadsheets; format reports
• Print, scan, copy documents

Skills

Administration

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Teams

Job description

Team Administrator Urgently Required

Location: Close to Cherry Street with no parking

Hours: 9-5.30pm Monday to Friday all office based

Contract: Temp role for 4 weeks approx. to cover sickness

Working for this large, well established company you will provide administrative support to the office working under the direction of the Senior Administrator. The support provided includes undertaking office specific activities and supporting project teams. You will provide general admin support to the office. Daily responsibilities will include a variety of tasks.

Your role:

• Meeting and greeting visitors
• Formatting of reports, letters and fee proposals
• Using Microsoft Outlook to arrange meetings and book meeting rooms
• Arrange travel, accommodation and car hire for colleagues at all levels. You may be required to assist with the organisation of external events.
• Assist the Senior Administrator in the office running/facilities management tasks
• You will deal with deliveries and arrange couriers
• Place orders for office supplies, stationery, PPE
• Assisting with room set up/set down for meetings
• Ordering catering
• Raise purchase orders, process expense claims, complete timecards and arrange meetings/communicate with colleagues using 'Microsoft Teams.
• Produce PowerPoint presentations and spread sheets, report formatting and production.
• Print, scan, copy documents.

The person:

Ideally you will have previous experience in a professional services environment, but strong graduates with good admin/MS office skills will be considered

You will need to have a friendly, open approach to how you work, while being able to actively work with the technical teams and support many of the administrative activities

Previous experience of working in a busy office environment undertaking reception and office administration duties and have strong computer skills in Microsoft Outlook, Word, Excel and PowerPoint preferred

You will have a high degree of self-management, initiative, reliability and flexibility to ensure that the best possible service is given to internal and external clients

You will have the ability to manage multiple priorities with professionalism and attention to detail