Team Administrator

Pinsent Masons; Birmingham; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in the legal sector is seeking a Team Administrator to provide professional support to the Property group in Birmingham. This fully office-based role involves managing schedules, preparing meeting materials, and ensuring effective communication within the team. The ideal candidate will possess strong organizational and communication skills, contributing to a collaborative and dynamic environment.

Benefits

25 days' annual leave

Contributory pension

Private healthcare

Carers' leave

Interest-free loans for season tickets

Cycle to work scheme

Qualifications

• Experience in maintaining filing systems and managing schedules.
• Ability to prepare meeting materials and handle inquiries professionally.
• Proven teamwork skills and experience in supporting multiple business units.

Responsibilities

• Provide proactive support to the Property group.
• Manage electronic schedules and arrange meetings.
• Assist team members with overflow work and prepare information for meetings.

Skills

Organizational skills

Communication

Teamwork

Time management

Attention to detail

Job description

Join to apply for the Team Administrator role at Pinsent Masons.

Job Description

Job Title: Team Administrator

Group: Property

Location: Birmingham

Hours: Monday to Friday, 9.30am to 5.30pm

Type: Fully office-based role

About the Business

Here at Pinsent Masons, we bring together the best people to get the job done. We’re curious, constantly learning, listening, and growing. We value your ideas and offer an award-winning, hardworking, and commercially minded team environment. You’ll work with leading experts, form meaningful relationships, and make a difference. Expect varied and challenging work in an open, supportive environment focused on delivering outstanding results.

Purpose of the Role

To provide proactive and professional support to the Property group, delivering services in a manner that aligns with the Firm’s competitive environment. The role emphasizes teamwork, collaborating with lawyers and business operations to meet the team’s needs, which may include support to multiple business units.

Candidate Overview

We seek candidates with the following skills and experience:

• Maintaining both paper and email filing systems, ensuring files are up-to-date, and managing archiving and retrieval.
• Assisting team members with overflow work.
• Preparing information for meetings, including agendas and itineraries.
• Taking and relaying messages promptly, especially for lawyers and clients.
• Managing electronic schedules, arranging meetings, and liaising with reception for room bookings and hospitality.
• Updating client contact databases.
• Supporting Legal PAs and Business Development with marketing materials and seminar contacts.
• Arranging travel and accommodation, ensuring cost-effectiveness.
• Answering calls professionally and handling enquiries.
• Representing the firm’s first impression to clients and visitors.

What We Offer

• Carers’ leave (up to five paid days).
• 25 days’ annual leave, with options to purchase or rollover 5 days.
• Contributory pension (up to 5%).
• Private healthcare.
• Death in service cover (4x salary).
• Interest-free loans for season tickets, gym memberships, or rental deposits.
• Cycle to work scheme.

Next Steps

After submitting your application, our Recruitment team will review and communicate the outcome via email. The process typically involves two interview stages—virtually first, then in person—though flexibility is possible based on role and candidate needs.

Our Commitment to Diversity

We are an inclusive employer, supporting flexible working requests. We are proud to be Disability Confident, a Stonewall Top Employer, and partners in initiatives promoting diversity and inclusion. We encourage all candidates to demonstrate their talents fully during interviews.