Board and Senior Management Team Administrator

Citizens Advice; Witney; On-site; GBP 30,000 - 34,000; Part time

Job summary

Citizens Advice Oxfordshire is seeking a Board and Senior Management Team Administrator to support the Chief Executive Officer and Board. This permanent position requires excellent communication and organisational skills, with flexible working hours to accommodate board meetings, which are typically held online in the evenings. The role offers a pro-rated holiday allowance and an auto-enrolment pension scheme.

Benefits

31 days holidays plus Bank Holidays

Auto-enrolment workplace pension scheme with 5% employer contribution

Reimbursement for reasonable travel costs

Laptop and mobile phone provided

Qualifications

• Excellent communication and organisational skills.
• Proficiency in Microsoft and Google products.
• Ability to work independently and handle multiple tasks.

Responsibilities

• Provide meeting administration and secretariat support for board meetings.
• Liaise with the Chief Executive Officer and Board.
• Maintain confidentiality and manage multiple assignments.

Skills

Excellent oral and written communication skills

Strong minute-taking and writing skills

Strong organisational skills

Ability to work independently

Ability to handle multiple assignments

Ability to maintain confidentiality

Quick learner

Proficiency in Microsoft and Google products

Job description

Citizens Advice Oxfordshire has a new opportunity for a Board and Senior Management Team Administrator.

Role Overview

You will be managed by the Chief Executive Officer and will liaise with the Board. The Administrator is central to the smooth operation of our organisation, providing meeting administration and secretariat support for board and subcommittee meetings, which are usually held online in the evenings. There are typically 4 to 6 meetings per quarter.

The role requires flexible working hours, including some evenings and occasional weekends. You will support our Trustee Board, Chief Executive Officer, and two Directors.

Essential Criteria

• Excellent oral and written communication skills
• Strong minute-taking and writing skills
• Strong organisational skills
• Ability to work independently after understanding the task
• Ability to handle multiple assignments while maintaining quality
• Ability to maintain confidentiality when required
• Quick learner with proficiency in Microsoft and Google products (documents, spreadsheets, cloud storage, calendars)

Additional Details

Hours: Ideally 10 hours per week, flexible to meet board needs, negotiable based on individual circumstances.

Duration: Permanent position

Salary: £8,108 – £9,189 for 10 hours/week; equivalent to £30,000 – £34,000 per annum full-time

Holidays: 31 days plus Bank Holidays (pro-rated for part-time roles)

Pension: Auto-enrolment workplace pension scheme with 5% employer contribution

Expenses: Reimbursement for reasonable travel costs; travel above home to work at £0.45 per mile

Other: Laptop, mobile phone, and essential equipment provided