Talent Coordinator

Lead Forensics; Portsmouth; Hybrid; GBP 28,000 - 30,000; Full time

Benefits offered by this job

Hybrid working

25 days holiday + bank holidays

Learning & Development budget

Regular company socials

Employee Assistance Programme (EAP)

Enhanced Sick Pay

Enhanced Maternity/Paternity leave

DNA awards cash prizes

Job summary

Lead Forensics in Portsmouth is seeking a highly organized Talent Acquisition Coordinator to join our growing Talent Acquisition team. This role focuses on keeping candidates engaged and managing agency submissions to maximise internal sourcing time.

You will coordinate candidate communication, track agency submissions, and support onboarding to ensure a smooth, professional candidate experience for candidates, hiring managers, agencies, and new starters in a fast-paced environment.

Qualifications

• Experience in recruitment coordination, HR administration, agency coordination, or fast-paced administrative roles.
• Excellent organisation skills with the ability to manage multiple priorities, candidates, agencies, and hiring processes at the same time.
• Strong written and verbal communication skills with a confident, friendly, professional style.
• A candidate-first mindset and a genuine interest in creating a positive recruitment experience.
• High attention to detail, especially when updating systems, tracking pipeline activity, and managing sensitive candidate information.
• Confidence using systems such as an ATS, Outlook, Excel, Teams, or similar tools.
• Ability to chase actions, follow up with stakeholders, and keep processes moving without losing quality.
• Comfortable working with external agencies and maintaining clear, professional relationships.
• Discretion and professionalism when handling confidential information.
• A proactive attitude, strong sense of ownership, and willingness to improve how things work.

Responsibilities

• Act as a key point of contact for candidates, ensuring they receive timely, clear, and engaging communication throughout the recruitment process.
• Manage the flow of agency candidates through the recruitment pipeline, ensuring submissions are reviewed, tracked, updated, and progressed efficiently.
• Maintain accurate candidate records in the ATS, ensuring agency ownership, candidate status, interview stages, and next steps are clearly recorded.
• Coordinate interviews between candidates, hiring managers, Talent Acquisition, and external agencies.
• Support candidate engagement activity, including follow-ups, reminders, feedback coordination, and keeping warm communication for active pipelines.
• Help reduce administrative workload for Talent Acquisition Partners so they can focus more time on proactive internal sourcing and direct candidate attraction.
• Support offer coordination, pre-employment checks, right to work documentation, and onboarding administration.
• Work closely with People Operations to ensure successful candidates have a smooth handover into onboarding and recruitment are updated.
• Provide regular pipeline updates to Talent Acquisition, highlighting blockers, overdue actions, candidate risks, and agency follow-ups required.
• Contribute to improving recruitment processes, candidate experience, agency management, and onboarding workflows.

Skills

Organisation skills

Communication skills

Candidate-first mindset

Attention to detail

ATS proficiency

Discretion

Ownership mindset

Tools

ATS

Outlook

Excel

Teams

Job description

Talent Coordinator

Hybrid - Portsmouth, UK

Salary - £28-30,000 per annum

Full time

About Lead Forensics

Our team is over 370 people strong, spread across our UK and US offices, and we're still growing. At Lead Forensics, we supply cutting-edge B2B SaaS software solutions to companies, empowering them to identify who is viewing their websites and generate high-quality sales leads. We're passionate about innovation, collaboration, and delivering exceptional results for our clients.

About the Role

We're looking for a highly organised and proactive Talent Acquisition Coordinator to join our growing Talent Acquisition team. This role will focus on two key areas: keeping candidates engaged throughout the recruitment journey and managing our pipeline of agency candidates so our Talent Acquisition team can spend maximum time proactively sourcing and hunting for talent internally.

You will play a central role in keeping recruitment moving at pace. From coordinating candidate communication and interview logistics through to tracking agency submissions, managing pipeline updates, and supporting candidate onboarding, your work will help create a smooth, professional, and engaging experience for candidates, hiring managers, agencies, and new starters.

This is a great opportunity for someone who enjoys coordination, process improvement, candidate care, and working in a fast-paced people-focused environment. You'll be joining a team that values accuracy, pace, communication, and continuous improvement.

What We Offer

• 25 days of holiday, plus bank holidays.
• Hybrid working opportunity.
• Access to our Learning and Development budget.
• Regular company socials to encourage collaboration and connection.
• Access to our Employee Assistance Programme (EAP).
• Enhanced Sick Pay and Enhanced Maternity/Paternity leave.
• Regular cash prizes for DNA awards.

Key Responsibilities

• Act as a key point of contact for candidates, ensuring they receive timely, clear, and engaging communication throughout the recruitment process.
• Manage the flow of agency candidates through the recruitment pipeline, ensuring submissions are reviewed, tracked, updated, and progressed efficiently.
• Maintain accurate candidate records in the ATS, ensuring agency ownership, candidate status, interview stages, and next steps are clearly recorded.
• Coordinate interviews between candidates, hiring managers, Talent Acquisition, and external agencies.
• Support candidate engagement activity, including follow-ups, reminders, feedback coordination, and keeping warm communication for active pipelines.
• Help reduce administrative workload for Talent Acquisition Partners so they can focus more time on proactive internal sourcing and direct candidate attraction.
• Support offer coordination, pre-employment checks, right to work documentation, and onboarding administration.
• Work closely with People Operations to ensure successful candidates have a smooth handover into onboarding and recruitment are updated.
• Provide regular pipeline updates to Talent Acquisition, highlighting blockers, overdue actions, candidate risks, and agency follow-ups required.
• Contribute to improving recruitment processes, candidate experience, agency management, and onboarding workflows.

What We Need to See From You

• Experience in recruitment coordination, HR administration, agency coordination, customer service, sales support, or another fast-paced administrative role.
• Excellent organisation skills with the ability to manage multiple priorities, candidates, agencies, and hiring processes at the same time.
• Strong written and verbal communication skills with a confident, friendly, and professional style.
• A candidate-first mindset and a genuine interest in creating a positive recruitment experience.
• High attention to detail, especially when updating systems, tracking pipeline activity, and managing sensitive candidate information.
• Confidence using systems such as an ATS, Outlook, Excel, Teams, or similar tools.
• Ability to chase actions, follow up with stakeholders, and keep processes moving without losing quality.
• Comfortable working with external agencies and maintaining clear, professional relationships.
• Discretion and professionalism when handling confidential information.
• A proactive attitude, strong sense of ownership, and willingness to improve how things work.